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Posts Tagged ‘social’

Mac Solution for OneDrive For Business

I was recently involved in a discussion about the capabilities of OneDrive for Business for Mac, with my co-worker, Michael Toole. One of his customers was in the process of migrating network shares over to SharePoint. Majority of their user base was on Mac, and had very little experience with the web UI’s, so OneDrive sounded like a default choice for syncing their files to local machine.

In this post, I share our experience and findings for a quick and easy way to address the sync problems on Mac (I’ll share the credit for this post with Michael).

Currently OneDrive for Business does not have a sync client for Mac. It’s on the roadmap for later this year or early 2015 although expect it to be released with limited functionality such as only personal site sync (no team site). In the meantime there are few third party apps which does the same. There is an app currently available in the iTunes app store but only works if you have a SharePoint Online or qualifying Office 365 business subscription. Else, look at using Microsoft Document Connection for Mac.

macdc1

This allows you to connect the libraries to your Mac in a very similar way as the windows explorer view on Windows. Although document connection does not support offline access.

macdc2

To get around that limitation, download files to the local device. When the Mac OS is offline, you’ll be able to make any changes using the local Office applications. Once the Mac has a network connection, saving the updated documents to the Document Connection is available. It’ll also respect your check in and check out (read as exclusive check out). So, check out your document while you are online. Make changes while offline, and then check in back to the library when connected. Items also cannot be saved directly to OneDrive for Business through Document Connection. Newly created files on the Mac need to be stored locally and then uploaded to the system.

Spread out your files across multiple document libraries instead of folders in the same location. OneDrive for Business does not allow specific folder sync, but do allow sync across multiple libraries. In short try to go for flat structure across multiple libraries rather than the traditional folder structure.

It’s not the most convenient way when compared to windows, but might be the best way until the public beta for OneDrive for Mac releases next year.

Yammer Sign-in Now Tied with Office 365

Keeping up with the roll out momentum, Microsoft released a significant feature last week which allows you to use your existing Office 365 credentials to access Yammer. It essentially provides the same experience as when using OneDrive for Business, Outlook, and SharePoint.

yammer signin

 

Here are some facts which will help you understand what’s covered in this release:

  • The easiest way to know when this is coming to your tenant is to check the announcement in the Office 365 message center (if your tenant fulfills the requirements). Expected rollout is slated to start in December. The global menu will change and Yammer will be included and styled as the other Office 365 services. e.g. Outlook or SharePoint.
  • This feature will support many of the scenarios previously covered with Yammer SSO, but it doesn’t cover DirSync. Yammer DirSync will still be required. Microsoft is continuing to invest in Azure AD integration and have plans that cover Dirsync in the future. Note that some of the Yammer SSO scenarios are not yet covered with Office 365 login. These scenarios are covered in the documentation here.
  • When you connect to Yammer, you’ll be routed to the Microsoft login screen, enter your credentials there and then you would be redirected to your company’s ADFS server for authentication. You will be then redirected back to Yammer after ADFS authentication.
  • If the email address used to create a Yammer account is not part of your Office 365/AAD account, then the account won’t be mapped and you will continue to login using Yammer login.
  • Longer term as Microsoft continue to deepen the Yammer, Office 365, and Azure Active Directory integration, expect Office 365 active directory sync, Yammer DirSync and O365 DirSync be combined in the future.
  • A new option to synchronize from Azure AD (rather than on-premises AD) is on the backlog.

 

Hopefully you are as excited as I am with this announcement; Happy Yammering!!

 

Expanding Data Loss Prevention Across Office 365

Continuing from my previous post on Information Rights Management (IRM), today we will focus our discussion at yet another security feature which is essentially part of customer controls, known as Data Loss Prevention aka DLP.

DLP provides users with policy tips and detects sensitive information in the context of communication. DLP was first rolled out in Exchange and Outlook and then expanded into Outlook Web App (OWA). The only problem was that email is not the only way to share information. A ton of information in this digital age is shared via documents and keeping that in mind, DLP was expanded into SharePoint Online (SPO) and OneDrive for Business (ODFB). Until now eDiscovery allowed us to search sensitive content across SharePoint and OneDrive and now policy actions (restrict and block access) and email notifications are also being introduced.

Source: blogs.office.com

Source: blogs.office.com

With the advent of Office 365, the Microsoft community has become increasingly collaborative in nature, and product teams are now more agile and communicative in their approach than ever before. Building on that approach, recently Microsoft conducted a yamjam around DLP features. Some great scenarios, concerns, and solutions were exchanged. Here is my attempt to capture and summarize that for you.

—————————————————————————

Q: Will DLP be a supplement or replacement to IRM and auditing mechanisms in SharePoint? And in what way will it supplement to IRM and or auditing.

A: DLP is a great supplement for IRM today. Both of these functionalities work seamlessly in Exchange and we are extending that same experience for SPO/ODFB

Q: Will DLP have effect on the content that is shown, or not shown, in Delve

A: That is absolutely our vision. Delve adheres to the user permissions set by your admins and end users, and we will respect the same when it comes to DLP.

Q: Will DLP be a part of the announced Dropbox partnership? Extending to Dropbox for business

A: Currently DLP functionalities are planned only for ODFB/SPO and not Dropbox.

Q: Will DLP be able to enforce IRM on documents that match a policy? 

A: That is definitely in our plans and you can expect us to release that in the service in early 2015

Q: If I want to make sure my policy is enforced on all content all users should have a sufficient license?

A: Yes, you need as many DLP licenses as the number of users. DLP is licensed on per user basis.

Q: How can we protect documents that contain trade secrets or company plans from being uploaded to OneDrive and then downloaded to home computers? These are random documents that may not have specific information to search for. What is to keep users from uploading a mass amount of documents and then downloading them at home?

A: The next level is to apply Rights Management Service (RMS) policies for all content that lands in that area. You can further protect using IRM from within the client and establish a further depth of what can/can’t be done, and possibly further restrict who. Next up is setting policy rules with #dlp that again help to inform and enforce actions that are and are not allowed. In the future we’ll have additional tools via MDM to help protect and reclaim/delete content that can no longer be on devices. Additionally, we’re planning auditing and reporting capabilities so admins can run reports to understand better how content is being used (shared, modified, viewed, etc.).

Q: Is OneDrive for Business a supported application by Azure RMS?

A:  IRM works today for documents on ODFBso yes, Azure RMS works for OneDrive for business. There are some fixes we are making for IRM protected libraries so that it syncs seamlessly just like any other library

Q: ODFB Management : For ODFB and IRM, it seems to be cumbersome to turn on IRM and with certain policy settings like “Allow users to print”. Plus, it does not seem to reference centralized IRM policies like you would expect with Azure RMS because you just name your own policy and do not select from a dropdown list. Is this because IRM on ODFB is not really supported by Azure RMS yet? And is this expected to change sometime soon?

A: ODFB is certainly covered, and is a manual process today from the scope of an audit or configuration of IRM. The concern you have is valid and is something the teams are aware of for auditing, eDiscovery, DLP scenarios. We don’t have timing to share, but we do want to treat ODFB as included by default, not something you have to configure for broader application

Q: If we have 10 users on E3 and 40 users on Business Essentials, do the messages created by the 40 Business Essentials users get evaluated by DLP? What about the server-side processing? If a non-E3 user sent a message that violates a DLP rule, would it be blocked, or would it be sent to the recipient?

A: DLP does require E3, so the non-E3 users would not get a DLP experience, aka the tool tips coming early next year. No, you need to have DLP licensing to enable server side and client side processing for sensitive content. So for eg, in exchange today, every time you use the “the message contains sensitive information” predicate, you need DLP license.

Q: We have a system that generates PDF reports and emails them via SMTP. We use DLP to block the messages from being forwarded but we would like to apply document level IRM as it enters the system via SMTP?

A: Look at adding a document library into your solution. You could then add additional capabilities if above needs a little more.

Q: Can you please elaborate on the phrase “with additional policy controls and actions like Information Rights Management, coming in the first quarter of 2015″ from the 10/28 blog post on DLP? What might this mean in terms of capabilities?

A: In our initial release for SPO policies, you will have actions such as block or request access when someone uploads a document. With RMS action, you will be able to automatically apply IRM action to the uploaded document if the document contains sensitive information.

Q: What will happen if a document is accessed through an API using custom coding? Will DLP apply?

A: If the content is stored in a location that is subject to a DLP policy, such as SharePoint – then yes the changes will be scanned and subject to the DLP requirements in the policy.

Q: Will Microsoft provide a way to automatically add ODFB sites (as they are provisioned) to DLP scope?

A: Yes, you can configure a DLP policy to apply to “all” OneDrive for Business sites, which will automatically include new sites as they are provisioned.

Q: <em?Will the fact that IRM is applied to a document be able to overwrite DLP actions? For instance if IRM is applied with ‘lower’ restrictions, van DLP apply more restrictieve restrictions? Consider this example: IRM can be configured by Site Admins, so a site admin makes a library for contracts. He configures very little restrictions. At company (DLP) level we have a very strict policy and want to override what the site admin on lower level set up.

A: We currently do not allow IRM policy override. This is an interesting feature request. will be available when our policy actions are available in early 2015.

Q: We found the mobility use case to be painful as iOS and Android devices cannot open IRM protected documents minus a few exceptions like PDFs with a purchased app. When is this targeted to change to where the Office Mobile apps will support IRM protected documents?

A: It works great today for email across OWA for devices, Outlook, Outlook for MAC, OWA etc and you can expect us to add the same functionality across Office documents. IRM works today for documents on ODFB so yes Azure RMS works for OneDrive for business.

Q: With an increasing number of non-technical small business users, what is the plan to give true user account management to Global Admins in O365? This weekend we had to terminate a long time employee who lives in a different state. I checked every source for clear guidelines and documentation surrounding this is nearly non-existent. There is no simple way to prevent loss of information other than resetting the user password. If “blocked” then we could not go into Exchange Online or ODFB to back up information. If we remove licenses, we lose all data. If we turn mailbox into shared, we lose auto archive folder/ability. We cannot backup to a PST due to auto archive as well. Four days after the fact, we learned that resetting the password means they can still have access to any sessions of mail, CRM, SharePoint that have not expired. How are we supposed to manage security under these conditions? Please advise when your 100% “cloud first/mobile first” O365 Online small business customers can expect to have the right tools to terminate an employee while preventing any data loss.

A: The scenario you describe is well covered in the enterprise, where we have additional value in the E1-E4 plans. And I’m guessing you know this, but want to be clear that all the compliance tools like RMS, DLP, eDiscovery … they are only offered to enterprise. It is very common to find smaller businesses using the enterprise plans when their needs require the more robust compliance capabilities. Consider upgrading your plan to enterprise. This article should get you started: I can tell you that you can recover documents. You would need to assign a secondary user who can then go into users’ ODFB. You can do this today here: SPO admin center > user profiles > Set up MySites > My Site Cleanup – and then add a secondary owner.

Here’s the text from in-product once you get to this admin setting, “My Site Cleanup”. When a user’s profile has been deleted, that user’s My Site will be flagged for deletion after fourteen days. To prevent data loss, access to the former user’s My Site can be granted to the user’s manager or, in the absence of a manager, a secondary My Site owner. This gives the manager or the secondary owner an opportunity to retrieve content from the My Site before it is deleted. Select whether or not ownership of the Site should be transferred to a manager or secondary owner before the site is deleted. Set a secondary owner to receive access in situations in which a user’s manager cannot be determined.

Q: Any plans to add DLP to Yammer? For instance if a user decides to share his credit card number on Yammer he will get a policy tip; Such as not allowing videos to be downloaded (but only to be viewed), to making sure that PII is not being shared inadvertently in healthcare or insurance companies. You can overcome these things with peer governance but it would be great to have some tech in place too.

A: Definitively something that we are thinking about. What kind of scenarios would you like to see if/when this would happen?

Q: When or will Data Loss Prevention (DLP) become available in the On-Premise version of SharePoint?

A: We’re not ready to discuss any portion of SharePoint Server vNext (on-premises) and what will be included. That said, there are a number of 3rd party solutions today that can be integrated with SharePoint already.

Yammer Governance: Working Like a (Safer) Network – Webinar Recap

Each and every time my colleague, Rich Wood, speaks on a webinar or presents at an event, I know it’s going to be good. Whether his audience is more business or technically oriented, or a healthy mix, he has a knack for presenting content in an engaging manner and a way that’s easy to digest (even for this marketer). And just as expected, during last week’s webinar, “Planning for Governance in Yammer While Working Like a Network,” Rich did not disappoint.

Enterprise social networks are, by default, a more informal, natural means of communication and collaboration, whether it be with internal employees, customers and/or partners. Many companies with an enterprise social network in place are benefiting from improved knowledge transfer, empowering employees and breaking down organizational barriers. But, because of concerns around privacy and governance, the majority of companies have yet to take advantage of an ESN such as Yammer.

During the session, Rich, who heads up our Modern Applications practice at Perficient, began with a discussion around the philosophy behind Yammer. He emphasized that Yammer is not SharePoint. We are all so used to thinking of “governance” in a SharePoint context, it can be difficult to wrap your mind around how to govern a Yammer network properly and encourage user engagement. While SharePoint focuses on document collaboration, with Yammer, it’s all about social collaboration. With that different purpose comes a different philosophy.  In SharePoint, the greater user population has the least rights in common areas, and with Yammer, it’s the reverse. Those same users have the most rights in common areas. Read the rest of this post »

Meet Yammer, Your Answer to Project Collaboration!

Yammer has a full range of features to help you communicate openly and expedite decision making, open new collaboration channels and breakdown email silos. Let’s start looking at our current ways of communicating with our team. A typical project is slated to begin and end with a vision and goal. In order to achieve these, it’s essential to have transparent and effective communication. Throughout the project lifecycle, we engage in numerous communication channels whether they are phone calls, emails, video calls, messenger chats etc. We are so engaged in making the project a success that we end up overseeing the numerous hours spent communicating with internal team or external customers. This is where Yammer steps in. The idea is not to replace each and every channel but to reduce the time spent and make it more effective so you can reach maximum throughput.

Three main reasons why would you consider using Yammer for internal and external collaboration are ease of use, mobile app, and collaborating with external users. Yammer can move your team beyond the hierarchical and glacial-paced decision making that can hobble a project’s progress. You can set up a private Yammer group where your team can conduct online conversations around important project elements; this allows each team member to be part of the decision-making process. To keep things in perspective, I will share a use case from one of my recent customer engagements. Delivery success is measured by how well the deliverables and activities match the agreed upon vision and goal objectives. One of the first sessions in these engagements is the project kick off. This meeting involves all the stakeholders of the project and establishes a sense of common goals and allows us to start understanding each individual. This is where all communication channels are discussed and confirmed and ultimately where Yammer can be introduced.

Today, I’ll share my firsthand experience of using Yammer as a project collaboration platform and showcase its value with a real world use case.

One of the biggest frustrations I face at the start of every project is the ton of emails exchanged, many times with attachments and their different versions end up choking my inbox. This is where Yammer comes to rescue. Follow these three basic steps and you will never go back to traditional ways of project management.

  1. Create an Internal Yammer Group
  2. Create an External Network
  3. Invite Members and Start Sharing

 

1. Your Internal GroupInternalGroup1

This will enable daily communication within our team. Drafts of documents, questions, clarification everything can be posted in the internal group.

  • Tagging People – Helps notify the right individuals and keep the noise from others inbox. All our posts were targeted to the group and at least one team member. This generates a notification for the tagged individual.
  • Tagging Content – Helps to find information when needed most. You’ve got to love the subscription model, and this is where it is most powerful. Subscribe to any topic and you are then fed all conversations around that topic on your home screen.
  • Ask a Question – Every project has issues and gaps and Yammer is your best bet to get those straightened out quickly. We made sure any question that involved more than two individuals is posted in the internal group. You will be amazed at how quick and effective this approach can be.
  • Upload Deliverables for Review – I have yet to meet someone who enjoys receiving multiple versions of documents (and sometimes huge slide decks) in their inbox followed by performing a clean-up activity. We used Yammer to share all project related documents which helped us unclog our inbox and tag the content with topics and people for appropriate notification.

Now, when you are ready with your deliverables, move them over to the external group for sharing. This keeps separation between internal team and customer communications.

2. Create an External NetworkExternalNetwork1

Creating an external network will allow you to have an dedicated collaboration space with the customer.

  • Allows Yammer groups to collaborate on individual project and social needs.
  • Advantage of transparency and a quick communication channel.

 

 

 

ExternalGroup2

When you have an external network setup, go ahead and create a project group. This will enable you to focus all project related conversations inside a group. Add all team members to this group and mark it as “Public” or “Private” based on your needs.

 

3. Don’t forget to add team members and post your first message

Remember there might be few folks on your team who are not familiar or not comfortable with the concept of using Yammer for this purpose. Sharing documents, deliverables and posting questions will all act as an ice breaker. Start with some water cooler talk if nothing else (keep it relevant to your team or project though). Upload files directly to Yammer for sharing across the group. You can upload new versions of documents and let Yammer maintain control over previous versions.

Suggestions:

  • Mark your uploaded content as “official and read only” if you are working on projects in which documents are changed often. The “official and read only” designation is also an effective way to get team members past sticking to their own versions of project documents.
  • Equip your team members with one of Yammer’s mobile apps and they will have always-on channel to team discussions and files. Social collaboration does take a little extra convincing and showcasing but once you get people on board it’s a breeze. Reducing those chunky emails, not having to clear your inbox every now and then, quick response, level of engagement, and ability to search topics and documents makes it a sure shot winner.
  • Use groups to receive feedback and approval on project deliverables by including your stakeholders/sponsors in the “cc” while sharing the posts.

* If you are concerned about compliance and security when uploading documents, no need to worry, you can still use Yammer effectively. In circumstances like those, utilize SharePoint as the document repository and Yammer as the front end for all communications, post links to SharePoint document libraries and start a conversation. Even better, if you are on Office 365, all the group conversations are now integrated with the documents and sites.

Here at Perficient we have utilized Yammer in various scenarios.  Along with our certified customer success managers and admins, we continue to help our customers adopt and roll out  successful social networks. Please add your feedback and share your experience here if you have used this approach.

Could Yammer Supplant Your Intranet?

We see a lot of scenarios where clients are moving their intranets successfully to the Office 365 cloud with SharePoint Online.  This is the easiest, smoothest path to an social intranet on the Microsoft platform, due largely to the ever-closer relationship between Yammer and the rest of the services in Office 365.

That said,there are still plenty of enterprises out there who prefer to either keep their intranet on-premises, or not upgrade / migrate just yet.  Many of those organizations would still like to get their bang for the buck with Yammer, however, and need to figure out a solution for integrating those social features into their on-premises solution.

By far the most common way to accomplish this right now is through the use of the Yammer Embed functionality (or specifically for SharePoint, the Yammer app for SharePoint) to embed specific news feeds on specific sites.  This is easily the most obvious way to “socialize” an on-premises SharePoint intranet with Yammer.

That works, sure.  But it’s not all that elegant.  Too, if you’re using the Yammer app for SharePoint, this approach forces you to go in and update every Yammer feed when they update the app (which is a pain).

A more forward-thinking, less common but emerging approach to a social intranet is to actually use Yammer as the intranet home.

This is an example of truly embracing enterprise social and may require a complete rethink from a lot of organizations as to how they approach an intranet, but it’s the direction things seem to be going.  You make the social network your home, and instead of augmenting informational sites with social feeds, you augment social groups with links to informational sites using Pins and the Info window’s rich text / HTML editor feature.

 

 

 

 

 

 

 

 

 

 

 

Think about it.  Here at Perficient, we’re in the midst of rolling out a new platform for time tracking, financials, and other fun line-of-business activity and reporting.  We have both a Yammer group stood up to support that rollout, and a more traditional SharePoint intranet site.

What we’ve found in this scenario is that the Yammer feed has actually supplanted the informational site because it’s a much faster and more responsive way for people to get answers and collaborate.  Links embedded in the Yammer page direct users back to SharePoint for the informational / non-collaborative content they need, but the social discussion and interaction is now the focus.

Of course, Yammer in general resists (i.e., doesn’t allow) any but the most basic customization.  Fonts, styles, navigation etc., are all locked in “as is”.  The only thing you can really change in Yammer is the header atop your page.  That means we lose some control over branding, but gain quite a bit in interaction and employee engagement.  For this use case, it’s a smashing success.

The question then becomes, “Can this approach work for an entire intranet, and not just one use case?”

To some extent, that depends on the users.  At the end of the day, it all depends on where they go when they log on in the morning.  Email?  The intranet?  Or their social network?  Get the ball rolling with enterprise social and people will start skipping over the intranet– it’s almost a given.  Use social to surface intranet content and the line starts to blur… which is a lot closer to where things are going in the cloud than it is to a hodgepodge of on-prem intranet sites with embedded social feeds.

Everything You Need to Know About Delve & Office Graph

Ok, I’ve got to admit I really meant to say “Almost everything you need to know in first Release.”

The more you share, the more you get. Believe in that? Office 365 community does and as a result , this week Microsoft hosted “Delve Yamjam” to coincide with the launch of the new Office 365 product called “Delve”. (If you are new to I highly recommend reading earlier articles here and here to get to know your new friend Delve). Look at a screenshot of Delve from my demo tenant, looks pretty cool, huh?

Delve Img1

Some great questions asked some great thoughts shared. I summarize here for the larger community. Microsoft responses were from Christophe Fiessinger, Kady Dundas, Josh Stickler, Mark Kashman, Cem Aykan and on the phone Ashok Kuppusamy, Stefan Debald, Fredrik Holm, John Toews, and Robin Miller.

  • Which Office 365 business plans includes Delve?
    • Delve is included in the Office 365 E1 – E4 subscription plans (and the corresponding A2 – A4 and G1 – G4 plans for Academic and Government customers respectively)
  • Can I protect data from ever being shown in others Delve results?
    • Yes, Delve only shows documents based on permissions set and inherit those from OneDrive and SharePoint online. Also each card will have a sharing control and “who can see this” option
    • If your folder and contents are not shared with anyone, they will not appear in Delve for anyone. It always respect the permissions set on the items.
  • Which kinds of data is considered “private data”?
    • There’s both the concept of private data (e.g. files that only you or you and a select few colleagues can see) and private signals (e.g. the fact that you have viewed a particular document, even if it’s public). Delve respects SharePoint and Search permissions, so only users who have access to read a document can see that document appear as a result in Delve. Furthermore, details like the documents you view or documents others view are private.
  • Any Android / iOS apps in the pipeline for Delve?
    • Yes but no timeline could be provided yet
  • Not all content (file types) is included in Delve. Any plans for extending the list of file types, and/or list of content sources?
    • PDF, excel, and word file types are included but there is absence of image files and Visio files.
    • Yep, we are planning to add more content sources and signals to the Office Graph on ongoing basis
    • We are working on increasing the content types supported by Delve. We started with an initial list of Office doc types, but we will expand this over time.
  • Delve site has default branding and does not incorporate our corporate branding that is available on Yammer, OneDrive and Sites menu options in top navigation bar?
    • The top Office 365 navigation is now theme able and your theme should be available in Delve as well. Broader theming is something we’ll be looking at in the future.
  • Delve was rolled out to our business tenant yesterday. So far it is showing us trending documents that our co-workers are viewing on SharePoint. Is there a way to block certain areas so we don’t see our co-workers trends in HR searches?
    • You can make those documents not shared using the SharePoint permissions UI, but right now, there’s no feature to exclude documents from Delve but still available to everyone.  read here for more details.
  • Will Outlook be leverage into Delve
    • Outlook as part of Office 365 is already leveraged in Delve.
    • We are considering adding email attachments to Delve.
    • Office Graph is driving scenario for OWA. So appointments and attendee information are only leveraged in delve if it’s in OWA. You can imagine Office Graph providing insights multiple scenarios in the future…if you haven’t already done so check the Office Graph on the blog post from Monday.
  • Does ‘signals from exchange’ refer to email relationships (i.e. who the recipients and senders are)?
    • Yes, and to elaborate, it analyzes the set of people with whom you correspond via email and use this data as a factor to weight your working relationships with your colleagues.
    • The org structure is another factor taken into consideration
  • The 5 people to the left – seems to be right for most people (in terms of the ones with most interactions), but I have seen colleagues, with strange people presented as top 5 people.
    • have a bug where it is showing groups/crawler accounts instead of just people
    • The people on the left aren’t related to them in any way. Known issues MSFT working with no ETA
  • Will Delve work in a hybrid scenario using my On-Premise systems?
    • This is place for partner opportunities! But MSFT is working on a solution to feed on-premises (like exchange on premise) content into Delve, but no timeline can be announced.
    • Plans to release hybrid connector capabilities so that the Office Graph can integrate signals and content from on prem.
  • Any federation plans across multiple tenants?
    • No plans today
  • Delve supports the most common screen readers, high-contrast mode etc aligned with Microsoft policies in this area.
  • Is there a way to limit #delve deployment to some user groups in the company? Just to help company to graduate deploy it
    • An individual user can turn off Delve. This will also control Office Graph as-well.
  • Are you adding Delve results to the search page, or can we see this as an UI opportunity
    • Not to SharePoint enterprise search center but we look at that as an opportunity
  • Item limit for Delve
    • Delve shows up to 36 items in a view. This is the same when you search in the search box.
  • Details to the API Roadmap?
    • Right now you can do graph queries through the SharePoint Search Rest API using “Graph Query Language” as described here: GQL
  • If a user has permission to access a document/list item but the library/list is excluded from search in list settings will the content still display in Delve?
    • Nope, Delve uses the same permissions for search..
  • Do you have plan to return Yammer conversations in any form as Delve results ?
    • It’s something MSFT is actively working on showing the Yammer conversations tied to documents in Delve.
  • Is Delve going to work with Office 365 Pro Plus client or only Office online, and the other question, is it only working based on files saved only in ODFB and SharePoint online?
    • Yes if the document is stored in OneDrive for Business or SharePoint Online then yes the Office Graph will index it
  • What is the best way to introduce Delve within an organization? Are there best practices and change management recommendations?
    • We are working on an email template that Office 365 admins can then send to their users that helps address exactly what you’re asking. It would have info about What, How, Why with links and first steps. This template will be made available to admins via the message center to raise awareness.
    • We, too, plan to incorporate Delve info and insight into the adoption website we currently maintain here: Discover SharePoint  (with near-term plans to focus on broader Office 365 scenarios).

Hope this provides some insights around how Office Graph captures and renders signals. Check back for more details as I dive more into Delve.

Office 365 pushes Microsoft atop Gartner’s Social Magic Quadrant

Microsoft position as a Leader in Gartner’s 2014 Magic Quadrant for Social Software in the Workplace has moved to the top. Read the rest of this post »

SharePoint Online Retires Tags and Notes

As Microsoft continues to blend and expand Yammer capabilities across the platform, they have retired Tags and Notes in SharePoint Online.

Key factor to note is that users can no longer create create or access existing tags or notes. The only option is for SharePoint Online admins to export all existing tags and notes via an archived csv files, from the SharePoint admin center. Also, for those using this feature, the webparts will start showing up blank.

Tags-Notes

Tags and Note UX in SharePoint 2013

Below is the table of  how this will affect users :

ItemChange
Tags & Notes button on ribbonStill visible but disabled.
Note Board and Tag Cloud web parts in the web part galleryStill visible and enabled. The web parts will show up as blank when added to a page.
Note Board and Tag Cloud web parts embedded in a pagePage will display a blank space in the area previously occupied by the web parts. Edit the page to remove the web parts.
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Enterprise Social and its Three Most Dangerous Myths

Enterprise social.  It’s not the greatest thing since sliced bread (The Beatles, frozen custard and computer-generated animation all make stronger cases for that title) but lately it seems like it’s close.  That said, for all of its growing popularity, our experience tells us that a good deal of what people believe about social networks– and how to get users engaged on them– is flat-out wrong.

sliced_breadAfter a summer so busy that I missed my July deadline, this morning I published a new article on CMSWire addressing three of enterprise social’s most dangerous myths head-on.  Check it out and learn why…

  • A single network might not be your best bet for adoption…
  • #ESN rollouts aren’t like any other new application, and…
  • Some users will simply never adopt them, no matter what you do.

Interested in continuing the conversation?  I’ll be unofficially representing Perficient (which cannot be held responsible for any comparisons I make between Yammer and Game of Thrones) in CMSWire’s upcoming TweetJam (yes, that’s a thing) on this month’s editorial focus “What does working like a network look like in practice?” The Tweet Jam will take place on Wednesday, August 20 at 1pm ET/ 10am PT.  You can find me on Twitter at @richOthewood; follow @CMSWire for TweetJam details and the #official #hashtag to follow.