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Posts Tagged ‘SharePoint’

Everything You Need to Know About Delve & Office Graph

Ok, I’ve got to admit I really meant to say “Almost everything you need to know in first Release.”

The more you share, the more you get. Believe in that? Office 365 community does and as a result , this week Microsoft hosted “Delve Yamjam” to coincide with the launch of the new Office 365 product called “Delve”. (If you are new to I highly recommend reading earlier articles here and here to get to know your new friend Delve). Look at a screenshot of Delve from my demo tenant, looks pretty cool, huh?

Delve Img1

Some great questions asked some great thoughts shared. I summarize here for the larger community. Microsoft responses were from Christophe Fiessinger, Kady Dundas, Josh Stickler, Mark Kashman, Cem Aykan and on the phone Ashok Kuppusamy, Stefan Debald, Fredrik Holm, John Toews, and Robin Miller.

  • Which Office 365 business plans includes Delve?
    • Delve is included in the Office 365 E1 – E4 subscription plans (and the corresponding A2 – A4 and G1 – G4 plans for Academic and Government customers respectively)
  • Can I protect data from ever being shown in others Delve results?
    • Yes, Delve only shows documents based on permissions set and inherit those from OneDrive and SharePoint online. Also each card will have a sharing control and “who can see this” option
    • If your folder and contents are not shared with anyone, they will not appear in Delve for anyone. It always respect the permissions set on the items.
  • Which kinds of data is considered “private data”?
    • There’s both the concept of private data (e.g. files that only you or you and a select few colleagues can see) and private signals (e.g. the fact that you have viewed a particular document, even if it’s public). Delve respects SharePoint and Search permissions, so only users who have access to read a document can see that document appear as a result in Delve. Furthermore, details like the documents you view or documents others view are private.
  • Any Android / iOS apps in the pipeline for Delve?
    • Yes but no timeline could be provided yet
  • Not all content (file types) is included in Delve. Any plans for extending the list of file types, and/or list of content sources?
    • PDF, excel, and word file types are included but there is absence of image files and Visio files.
    • Yep, we are planning to add more content sources and signals to the Office Graph on ongoing basis
    • We are working on increasing the content types supported by Delve. We started with an initial list of Office doc types, but we will expand this over time.
  • Delve site has default branding and does not incorporate our corporate branding that is available on Yammer, OneDrive and Sites menu options in top navigation bar?
    • The top Office 365 navigation is now theme able and your theme should be available in Delve as well. Broader theming is something we’ll be looking at in the future.
  • Delve was rolled out to our business tenant yesterday. So far it is showing us trending documents that our co-workers are viewing on SharePoint. Is there a way to block certain areas so we don’t see our co-workers trends in HR searches?
    • You can make those documents not shared using the SharePoint permissions UI, but right now, there’s no feature to exclude documents from Delve but still available to everyone.  read here for more details.
  • Will Outlook be leverage into Delve
    • Outlook as part of Office 365 is already leveraged in Delve.
    • We are considering adding email attachments to Delve.
    • Office Graph is driving scenario for OWA. So appointments and attendee information are only leveraged in delve if it’s in OWA. You can imagine Office Graph providing insights multiple scenarios in the future…if you haven’t already done so check the Office Graph on the blog post from Monday.
  • Does ‘signals from exchange’ refer to email relationships (i.e. who the recipients and senders are)?
    • Yes, and to elaborate, it analyzes the set of people with whom you correspond via email and use this data as a factor to weight your working relationships with your colleagues.
    • The org structure is another factor taken into consideration
  • The 5 people to the left – seems to be right for most people (in terms of the ones with most interactions), but I have seen colleagues, with strange people presented as top 5 people.
    • have a bug where it is showing groups/crawler accounts instead of just people
    • The people on the left aren’t related to them in any way. Known issues MSFT working with no ETA
  • Will Delve work in a hybrid scenario using my On-Premise systems?
    • This is place for partner opportunities! But MSFT is working on a solution to feed on-premises (like exchange on premise) content into Delve, but no timeline can be announced.
    • Plans to release hybrid connector capabilities so that the Office Graph can integrate signals and content from on prem.
  • Any federation plans across multiple tenants?
    • No plans today
  • Delve supports the most common screen readers, high-contrast mode etc aligned with Microsoft policies in this area.
  • Is there a way to limit #delve deployment to some user groups in the company? Just to help company to graduate deploy it
    • An individual user can turn off Delve. This will also control Office Graph as-well.
  • Are you adding Delve results to the search page, or can we see this as an UI opportunity
    • Not to SharePoint enterprise search center but we look at that as an opportunity
  • Item limit for Delve
    • Delve shows up to 36 items in a view. This is the same when you search in the search box.
  • Details to the API Roadmap?
    • Right now you can do graph queries through the SharePoint Search Rest API using “Graph Query Language” as described here: GQL
  • If a user has permission to access a document/list item but the library/list is excluded from search in list settings will the content still display in Delve?
    • Nope, Delve uses the same permissions for search..
  • Do you have plan to return Yammer conversations in any form as Delve results ?
    • It’s something MSFT is actively working on showing the Yammer conversations tied to documents in Delve.
  • Is Delve going to work with Office 365 Pro Plus client or only Office online, and the other question, is it only working based on files saved only in ODFB and SharePoint online?
    • Yes if the document is stored in OneDrive for Business or SharePoint Online then yes the Office Graph will index it
  • What is the best way to introduce Delve within an organization? Are there best practices and change management recommendations?
    • We are working on an email template that Office 365 admins can then send to their users that helps address exactly what you’re asking. It would have info about What, How, Why with links and first steps. This template will be made available to admins via the message center to raise awareness.
    • We, too, plan to incorporate Delve info and insight into the adoption website we currently maintain here: Discover SharePoint  (with near-term plans to focus on broader Office 365 scenarios).

Hope this provides some insights around how Office Graph captures and renders signals. Check back for more details as I dive more into Delve.

Office 365 pushes Microsoft atop Gartner’s Social Magic Quadrant

Microsoft position as a Leader in Gartner’s 2014 Magic Quadrant for Social Software in the Workplace has moved to the top. Read the rest of this post »

SharePoint Online (O365) adds security and compliance services

In the past month, Microsoft has added two key new service capabilities to SharePoint Online and Rights Management that provide a more robust secure computing experience.  The first is the introduction of data loss prevention and the second is the improvements in protecting content across all platforms including OS X Support.

Data Loss Prevention

DLPSharePoint Online now provides the ability to perform a legal audit to determine the amount of risk posed by data stored on SharePoint sites and OneDrive, commonly known as data loss prevention or DLP. This capability provides the ability to identifying 51 built-in sensitive information types such as credit cards, passport numbers, and Social Security numbers. Once discovered there is the ability to perform an audit and export a report with suspect content.

There is future capabilities for policy creation that automatically detects sensitive content and applies protection, such as deletion or quarantine for review.

For more information about Using DLP in SharePoint Online, review this TechNet article
For more information about the Using 51 DLP Information Types, review this TechNet article.

Read the rest of this post »

Partner Spotlight – K2 Appit for SharePoint

Perficient has many great partners that support our development and deployment of the best of breed solutions we provide for our clients. This post is one of them in a series that will highlight some of the products available from our partners. Today, I’ll be presenting K2 and and their Workflow and Forms Apps for SharePoint in the Cloud.

SharePoint apps that bridge the cloud and your people k2_appit

K2 Appit for SharePoint is a cloud-based platform that allows you to easily deliver workflow and forms apps for SharePoint 2013 and SharePoint Online, without code. Use it to help your people get more work done, at any time and from anywhere, with real-time information that enables smarter, faster decisions.

K2 APPIT FOR SHAREPOINT DELIVERS:

  • NO INSTALLATION: The Appit cloud service doesn’t require any software installation and integrates with your SharePoint environment within minutes. You’ll be ready to focus on building great solutions before you know it.
  • EASY-TO-USE TOOLS: Intuitive, browser-based designers allow even non-technical users to quickly build workflows and forms directly in SharePoint.
  • SYSTEMS INTEGRATION: Appit apps can span line-of-business systems that reside on premises and in the cloud.
  • UNIVERSAL ACCESS: An enterprise-class workflow engine allows you to provide apps wherever your people work

A SMARTER WAY TO WORK WITH SHAREPOINT

With Appit, you can deliver SharePoint-based workflows and forms that link on-premises and cloud-based systems, to give your users the information they need. No code required.

Build workflow apps for SharePoint documents and lists.

  • Drag-and-drop design tools help you develop common workflow scenarios and allow you to easily share your designs for real-time collaboration with colleagues.
  • Flexible workflows integrate with SharePoint lists and libraries across multiple sites — even spanning SharePoint 2013 and SharePoint Online.
  • Mobile applications allow your team to take action, delegate, check status or find information, all from their phones or tablets.
  • A custom logic and rules engine gives you the power to build SharePoint workflow applications that fit your business needs precisely.

Build forms and workflows that combine SharePoint and line-of-business data.

  • Quickly create intuitive, easy-to-use forms from within a browser. Forms can be customized, and they are reusable to save time and ensure consistency.
  • Easily pull LOB data into SharePoint workflows and forms. Appit integrates with Microsoft CRM, Exchange, SQL Server and any other system that is available via Web services.
  • Provide a better user experience and help your team make smarter decisions with integrated forms, data and reporting.

 

To learn more about how K2 Appit for SharePoint can help you deliver workflow apps in all the places your people work, contact us. We’ll arrange a free demo.

Webinar Recap: Migrating to SharePoint Online with @jasonbell

There’s a lot of interest around moving to the cloud, and specifically, SharePoint Online. Because of that, we’ve had several webinars over the summer that focus on SharePoint Online and SharePoint in a hybrid environment (you can view all our past Microsoft webinars here, beginning with the most recent). headache2

Despite that interest, migrations can be a bit of a headache (or in some cases, a debilitating migraine). But, if you do your research and plan properly, the process can be a fairly smooth one – possibly even your last, since once in the cloud, you shouldn’t need to do intensive upgrades or migrations in the future.

Last week, we held another session around SharePoint Online, this time focusing on Best Practices for a Successful SharePoint Migration or Upgrade to the Cloud.  My colleague, Jason Bell, a senior solution architect within our Microsoft practice, kicked off the webinar with the top reasons to move to SharePoint Online. Following this, he shared migration methodology, which includes your migration assessment, migration development, and the actual migration plan.

Next, Jason talked about the different migration approaches – manual, scripted, or the use of a third party tool like AvePoint, Metalogix, or Sharegate. He wrapped up with a discussion around secure cloud computing, including information rights management and the use of Office Web Apps.

For the full webinar replay, including an informative Q&A portion where Jason answered a ton of attendee questions, click here. You can also catch up with Jason on Twitter @jasonbell.

 

Multi-Forest Identity Solution – Azure AD Sync

 

microsoft-azure-logo

Last week I wrote about strategic benefits with Microsoft Azure and included some market research of other big cloud competitors. Continuing on that and in part 2 of this series I will talk about the one of the most awaited multi-forest identity solutions – Azure Active Directory Sync Tool

In April this year, Microsoft announced set of great new identity synchronization features available in preview. Including password write back, Azure AD Sync (AAD Sync), and multi-forest support. Working with customers with multiple on-premises Active Directory forests and multiple on-premises Exchange organizations wanting to migrate to Exchange Online using a hybrid deployment it’s not been a trivial approach implementing Forefront Identity Manager (FIM). FIM provides self-service identity management for users and a framework to enforce security policies. FIM implementation isn’t trivial and cost effective for many Office 365 scenarios and as a result I experienced customers with complex multi forest environments turning their backs to Microsoft and going after other vendors.

Customers with single forest typically relied on DirSync which is really a downsized version of FIM. Although a clean and easy setup DirSync suffers from a number of limitations. The most painful for large companies being the fact that it only synchronizes identity data from one forest to Azure AD. The other drawbacks includes creating an Office 365 account  for all Active Directory users of a particular OU and minimal control over the user object.dirsync

Hence on the path to bridge gaps and prompted by the need for in-the-cloud password replication back to the on-premises AD( their users log on to every day), Microsoft released “DirSync with password reset write-back”. It’s part of the Azure AD Premium offering which allows users to reset their Azure AD user account password via the “MyApps” web portal. Now came the need to address multi-forest synchronization and greater control over configuration. This lead to the next big announcement from Microsoft – Azure Active Directory Sync (AAD Sync).

AADSync has its underpinnings from components of Microsoft’s Forefront Identity Manager (FIM) metadirectory service, so its architecture is similar to both DirSync and FIM. You connect your active directory forests to AADSync via a connector. Like FIM and other meta directory services, these connectors feed into an aggregated store that contains a consolidated view of all the inbound identities. It’s this view that AADSync replicates to Azure AD. With Microsoft making progress with AAD Sync preview versions, partners and customers are now anxiously waiting for a public release to help them address their multi-forest identity needs.

 

aadsync1                                                                                   (Fig: AADSync account resource forest scenario-image source: Microsoft)

Just today Microsoft announced another version – AAD Sync Beta 3 with investments in hybrid exchange and multi-forest configuration by adding the multi-forest password write-back capabilities. Check out the installation guide for more details http://social.technet.microsoft.com/wiki/contents/articles/24057.aadsync-installation-guide.aspx.  AAD Sync will allow customers to

Onboard their multi-forest Active Directory deployment to AAD

  1. Advanced provisioning, mapping and filtering rules for objects and attributes, including support for syncing a very minimal set of user attributes
  2. Configuring multiple on-premises Exchange organizations to map to a single AAD tenant
  3. Selective synchronization which enables you to only sync attributes required for the services you want to enable.
  4. AD password reset with multi-forests.
  5. Exchange hybrid deployment in multi-forests environments which enables you to have mailboxes in Office 365 as well as in your on-premises exchange.

 

An integrated on-premises / cloud identity directory is a key piece of Microsoft’s Cloud OS vision and this goes to show their commitment to cloud first, mobile first strategy.

Watch Out Amazon-Microsoft Azure is Here to Rule

microsoft-azure-logo

With my job I end up doing some travel and with that comes the fun of meeting new people, hearing new stories, and traveling new places (possible). My last trip was to the east coast covering New York and Florida and it got me connected with some interesting folks. Waiting at the airport for our flight which eventually took off the next day (12 hours of mechanical trouble), I met some folks from cloud business’. One was a Google advocate and the other Amazon. With me being in the Microsoft world it was a perfect mix of expertise. By the time we were three drinks in, we laid down all aspects of cloud Iaas, Paas, and Saas. There was no winner (you certainly don’t want one in a bar) at the end but I like to think all of us came out wiser than before.

This made me think how little people know about Microsoft’s Cloud platform Azure. I am always amazed when people refer to Azure as only Infrastructure-as-a-service (Iaas). What many don’t know is that Azure has a wide variety of features in its Platform as a Service (PaaS) offering and Software-as-a-service. In fact Microsoft was one of two vendors described as leaders in Gartner’s application PaaS (which it calls aPaaS) Magic Quadrant. Azure as PaaS allows creation of scalable applications and services, supports multi-tier scenarios and automated deployments. As for SaaS, what would be a better example than Office 365?!

So here is my attempt to share my experience and knowledge about Microsoft Azure in the hopes that it will help you to make an informed decisions when selecting a cloud platform that best fits your business. In order to keep it engaging I will break this blog post in two parts.  The first one being more strategic and second one, tactical, involving Azure services and features.

In this Part 1 of 2 let’s start with the least common denominator among all cloud platforms – Storage.

Storage

storage-wars1

Now lately you might have experienced an influx of news around increased cloud storage and reduced costs. Storage wars between the three companies Microsoft, Google, and Amazon are at its best. Here is the latest cost analysis among these three leaders (Note: this is up to date as of this post publication).

Plans
Free(GB)
100 GB Cost
100 GB Cost
Microsoft OneDrive15 GB$1.99/month$3.99/month - 200 GB (1 TB is available with OneDrive for Business)
Google Drive15 GB$1.99/month$9.99/month - 1 TB
Amazon Cloud5 GB$4.17/month$41.67/month - 1 TB
WinnerMicrosoft & GoogleMicrosoft & GoogleN/A - similar plans do not exist in OneDrive

 

Now let’s take a peek at the enterprise storage pricing comparison. This is not comprehensive as there are too many factors in play and pricing will depend on egress, redundancy selected etc. and hence no clear winner

Plans
I TB
50 TB
100 TB
Microsoft Azure$40/month$2,000/month$4,000/month
Google Cloud Storage$26/month$1,300/month$2,600/month
Amazon AWS$30/month$1,475/month$2,926/month

 

Iaas Magic Quadrant

gartnermagic

During our talks we all agreed on one aspect – Amazon is the gorilla in the cloud business based on sheer revenue, but looking at statistics Microsoft is closing the gap at a rapid pace. In the May 2014 Gartner Magic Quadrant  even though Amazon leads the space an interesting point to note (and one which isn’t easy to digest by the tech industry) is the inroads Microsoft has been making in strategic accounts. It is quite evident that Microsoft Azure IaaS is catching Amazon AWS in terms of functionality, automation and innovation. With late adopters Microsoft has been gaining traction and even though prospects consider their existing incumbent vendors, but this quadrant proves that Microsoft is overwhelmingly the top contender in that market.

Business Continuity

With the recent acquisition of InMage (which provides continuous data protection) Microsoft took another step towards business continuity solutions in the cloud. In a recent email Satya Nadella, Microsoft’s CEO outlined his mission statement to the employees. He stated his goals and shared his vision for Microsoft in this 3,100 word email where he put forth the company as mobile first and cloud first. Staying true to his roots he invested in acquiring InMage, focusing on data protection and back up retention. Over time InMage will be rolled into the Microsoft Azure Site Recovery service to add scale to the company’s newly added disaster recovery and business continuity offering. Last month Microsoft also launched the StorSimple appliances which provides storage as a tier by integrating cloud services to on-premises storage.

Predictive Analysis

Microsoft recently launched preview of a new service called Azure Machine Learning. It is a public cloud-based service that lets developers embed predictive analytics into their applications. Think of the value this can provide you when you combine this with customer CRM and marketing systems,  generating scores predicting customer behavior. Another great new upcoming feature in Office 365 is Delve (formerly Oslo) and if you really put 2 and 2 together you’ll realize that horsepower behind Delve is nothing else but Azure Machine learning.

Security

Azure recently announced additional enhancements that honor their commitments to security and increased transparency. This includes stronger cryptography, including enhancements to the default Transport Layer Security (TLS)/Secure Socket Layer (SSL) cipher suites and enabling Perfect Forward Secrecy (PFS). PFS uses a different encryption key for every connection, making it more difficult for attackers to decrypt connections. This encryption work builds on the existing protections already in many Microsoft products and services, such as Microsoft Office 365, Skype and OneDrive. Customer content moving between customers and Microsoft will be encrypted by default. All of the key platforms, productivity and communications services will encrypt customer content as it moves between Microsoft data centers.  Data traveling between services (for e.g. one email provider to another) is protected and customer content stored in Azure is encrypted (there are also tools for developers to allow them to easily protect data).

I sincerely hope this provides you with valuable insights and enough to get you excited about Microsoft Azure. In case it does not then don’t forget to check back in a few days for Part 2 of this series which will contain information on more in-depth features of Azure like media services,  mobile devices, Azure web sites, Azure files and more.

 

New White Paper: A Guide to On-Premises SharePoint 2013 Upgrades

A lot of what we talk about here on the Perficient Microsoft blog focuses on the cloud, and that reflects market trends, and what we are seeing with our customers. As Microsoft CEO Satya Nadella wrote earlier this month in his email to employees, and so many at Microsoft have said since, we now live in a cloud-first, mobile-first world. A Guide to On Premises SharePoint 2013 Upgrades

And there is no doubt, hosted SharePoint is a great option for many organizations (in fact, you can tune in to an on-demand webinar we had recently where one customer describes the reasons they chose SharePoint Online). So while Office 365 is an ideal fit for some, for other customers, on-premises deployments are still the way to go. There are a number of industries that mandate certain data types are kept on-premises. Or maybe you have a ton of custom applications that would need to be reworked should you move to the cloud.

Bottom line, each and every SharePoint ecosystem is different, and if you are on a previous version of SharePoint, you are probably taking a hard look at whether or not to migrate to SharePoint 2013.

If you’d like to learn more about your on-premises upgrade options, take a look at our new white paper, A Guide to On-Premises SharePoint 2013 Upgrades. Perficient’s Adetayo Adegoke and Suzanne George shared their knowledge and expertise from many, many SharePoint migrations to create this comprehensive guide describing the new features, capabilities, and your options.

To download the guide, click here.

Webinar: Ensuring a Successful SharePoint Migration to the Cloud

Last week, at Microsoft’s Worldwide Partner Conference, it was mentioned that there are one billion Microsoft Windows and Office users today, and Office 365 is Microsoft’s fastest growing business in its history. At Perficient, we are definitely seeing this. Our customers are using Office 365 more than ever, from SharePoint to Exchange and Lync to Yammer and Power BI. webinar - internet education concept

That being said, when it comes to SharePoint, if you are considering moving your on-premises SharePoint environment to the cloud, you aren’t alone. There are a plethora of reasons to make the move – with Office 365, SharePoint is easy to manage, has enhanced security, and is accessible from just about anywhere. To add to that, you have OneDrive for Business, you can extend the collaborative nature of SharePoint with Yammer, and you can find tons of SharePoint apps in the Office Store  to extend functionality.

If your company is considering such a move, and you want to learn more, join us on Thursday, August 14, at 1 p.m. CT for a webinar, Best Practices for a Successful SharePoint Migration or Upgrade to the Cloud. During the session, Jason Bell, senior solution architect and SharePoint guru at Perficient, will show you how to make the migration process less daunting, including key details needed for a successful migration to Office 365. He’ll also cover: Read the rest of this post »

How to Speed up a Slow People Picker in SharePoint

Manjeet Singh, Lead Technical Consultant at Perficient, recently wrote a blog post about issues relating to a slow People Picker in SharePoint.

Have you experienced problems with People Picker taking too long to find a user? Almost a minute or may be more. Does your SharePoint Environment functions with multiple domains?
One of the reasons for sluggish behavior of people picker is the People Picker property called “SearchActiveDirectoryDomains” which usually scopes the entire AD with its sub trees and trusted AD’s while searching for the users account.

In his post, Manjeet details the step-by-step process to fix this issue. You can read the entire blog post here.