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SharePoint or Office 365 – OneDrive for Business fits All

OneDrive

SkyDrive or OneDrive, SharePoint, Yammer, lync - where to start? what to install for users? Which to use when? Many of us go through these questions when facing customers or when looking to provide the best service to our internal users. So much information is flowing around the web but its always tough to assimilate in one place and get a holistic view of all these services. So I thought, why not create a series on Office 365 explaining each of these services in depth helping our technical and business users to make informed decision.

As first part of this series I wrote about how moving to Office 365 can help you utilize various channels and services. And today I am going to dive deeper into the benefits, limitations, features of OneDrive for Business (ODFB) and many things you didn’t know even existed.                                                

What is OneDrive for Business

A cloud service which provides personal library intended for storing and organizing your work documents.

Where can I get it?

It comes part of SharePoint 2013 on premise or if you are on Office 365 you can buy subscription plan. Remember even though it comes part of on prem SP 2013 the service still runs on Microsoft cloud. Check the table below for latest pricing and comparable features of OneDrive personal and OneDrive for Business.

Space & Features
OneDrive
OneDrive for Business
Initial Space7GB Free25GB for $2.50 user/month
Additionalup to 10GB Free (by activating camera roll backup and inviting friends)$0.20 per GB
+50GB$25 annually$0.20 per GB
+100GB$50 annually$0.20 per GB
+200GB$100 annually$0.20 per GB
Desktop Syncing, Mobile Access, create/edit office docs in browser, integration with office desktop, automatic versioning and history of documentsAvailableAvailable
Auditing & Reporting, advanced administrationNoAvailable
MFA (multi factor authentication)NoAvailable
SSO/ADFS/Dir SyncNoAvailable
Standard ComplianceNoAvailable

Tell me more about OneDrive for Business and how can I integrate it within my business?

Last week Microsoft announced a standalone version of ODFB. This actually makes it a very strong contender for piloting new businesses with the standalone version and later upgrading to comprehensive plans. here are some interesting facts you probably did not know:yipee

  • One not so publicly available fact is that you can ONLY upgrade standalone version to Office 365 E Family plan.
  • Microsoft announced OneDrive for Business Sync for Mac client will be coming by end of 2014. Review it here: Mac Client
  • Multi factor Authentication (MFA) - Multi-factor authentication increases the security of user logins for cloud services above and beyond just a password. With Multi-Factor Authentication for Office 365, users are required to acknowledge a phone call, text message, or an app notification on their smartphone after correctly entering their password. Only after this second authentication factor has been satisfied can a user sign in. Which means if you are on one of the Office 365 plans and using ODFB you automatically can make use of MFA.
  • How to integrate SharePoint 2010 or 2013 on premise with ODFB? – OneDrive for Business redirection can be accomplished with SharePoint 2010 – while SharePoint 2013 Service Pack 1 adds a native configuration option in Central Administration, in 2010 you can use Trusted My Site Host locations to redirect users personal site (OneDrive for Business) to Office 365.
  • What happens to user data when a provisioned user account is removed (e.g. sabbatical)  but then re provisioned at a later date- Data stays cached and is not remove, although the period for which it stays is unconfirmed.
  • A user can have OneDrive for Business and OneDrive personal side by side w/o any issues of sharing as they both are separate consumer offerings
  • Security and Compliance - Microsoft’s focus on security spans hardware, software, the physical security of their datacenters, policies and controls, and verification by independent auditors. They break it down it in two categories a) Customer Controls b) built in security. Built-in security represents all the measures that Microsoft takes on behalf of all Office 365 customers to protect your information and run a highly available service. Customer controls are features that enable you to customize Office 365 to meet the specific needs of your organization. You can get details about both types of security features from the Security whitepaper in the Office 365 Trust Center which outlines Microsoft’s practices, compliance criteria, and more. The one concern I keep hearing from my clients is whether the document stored in OneDrive be safe and not allowed to be downloaded to personal devices. That’s a very valid concern and solution to that is Microsoft Rights Management in Office 365. This policy is attached to the document/data, so it applies no matter where your information lives, downloaded or emailed-it travels with the document. Rights Management lets you assign policies to email, SharePoint Online libraries, individual Office documents, and more. It’s available as part of Office 365 E3 & E4 plans but could be added to E1 and A2. Office team has more  information about this topic here
  • Desktop Syncing - You can sync ODFB or SharePoint site libraries to your computer and then access your library files in File Explorer instead of in a web browser even OFFLINE. All updates sync to OneDrive for Business or site libraries whenever you’re online. Because I personally have had some syncing problems (keep this link handy sync) due to which I will caution you to fully resolve any syncing issues or risk exposing your confidential content.  Take an example of a user who encounters issues with the sync client and later departs the organization leaving your administrator to figure out how to get his data out of the cloud. Now once you have sync issues it might be tough to recover leading to your sensitive data being exposed.
  • Can you pre provision OneDrive for Business spaces for users? – Yes. Take an example where you are migrating from earlier versions of SharePoint MySites or other storage/collaboration platform and you do not want to wait for a user to click on the generated ODFB link (imagine waiting on 1000′s of users….ha!) to initiate the provisioning, in that case you can use CSOM or Office Apps to pre provision. Microsoft community is helping us get there, check these links : CSOM & AMS
  • Item and Sync Limits – There has been a lot of confusion especially due to SharePoint library limits being different from ODFB. OneDrive for Business allows 20,000 item sync whereas SP library allows 5,000 item sync, that means if you go over that limit your library breaks.  If you go over 5,000 items in all folders you will lose some administrative capabilities such as setting permissions, creating indexed columns, and configuring the document library. You can
    however, have more than 5,000 items if done correctly (nested sub folders) and you don’t need to modify any settings after you pass that threshold.  There
    is a view threshold for “viewing” – but, for syncing it’s 20,000. A possible solution is to turn on metadata based navigation, and configure the most important columns as either key filters or hierarchies. That has the effect of making it really easy to create selective queries over large lists, and has built in fallback behavior for times when the user accidently selects too large a data set. Microsoft has extensive documentation on designing large lists here.
  • Migrate Data from Google Drive – No out of the box support but tons of third party vendors, one notable is Metavis
  • Sharing – The documents and folders you store in OneDrive for Business are private until you decide to share them. When you share documents and folders, you can decide whether to let people edit them, or just view them. You can send onetime doc requests to external users from ODFB today. Check here & here to learn how to.
  • Start yammer conversation from within OneDrive for Business document – Click “Post” in the document callout and communicate with your peers right from within the context of that document, and improve the discoverability of deliverables. Here is a great post by Christophe Fiessinger on the office blog

yammer-onedrive1

  • Nice blog about redirection of OneDrive for Business to O365 – TechNet Article
  • Everyone gets 25GB for everything – primarily files, but could be for sub sites and lists within the personal site. You are not able to set it below 25GB, and can up it in increments (50GB, 100GB, 250GB, 500GB, and 1024GB); review this latest blog about new scale for storage: Tenant Storage . Remember the my root site in the SPO admin center does not relate to individual users’ personal aforementioned quota. You can adjust the root site’s quota like any other site collection in SPO admin center, but it is not entirely necessary beyond the design elements common to everyone’s personal site (like the About Me page).
  • One recent announcement from Microsoft was around OWA and OneDrive integration- Outlook Web App now includes full integration with OneDrive for Business, allowing you to easily share files stored in the cloud as attachments in your email. There are two ways you can share a file with Outlook Web App and OneDrive for
    Business: 1. When you send an attachment from your computer or device you can now automatically upload the file to your OneDrive cloud drive and send it as a link and 2. You can also easily attach a file directly from your OneDrive cloud drive when sending an email in Outlook Web App. Both these methods makes it possible to change permissions on the document from within the email irrespective of permissions set in SharePoint library or OneDrive for Business folder. Screenshots below will give you some idea of how powerful this is and it ties directly with the Information Rights we discussed earlier. read evolution of email for more details

owaattach1

 owaattach2

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But just like any other product, ODFB also have limitations. The good news is that Microsoft has most on their roadmap for this year. oh no

  • Share Folder – Google drive allows you to share folder while OneDrive for Business does not- although you can use “Shared for everyone” folder to drag drop your files. This actually is a killer for many when it comes to adoption – users don’t want to have to share each document one at a time.
  • Not possible to sync an individual document inside a folder
  • Yammer Group docs do NOT show up in your OneDrive for Business ‘shared with me’ folder – This one is very near on the roadmap
  • Synchronization of SharePoint team site content is limited to WIN32 client

Hopefully you were able to see the horsepower and value OneDrive for Business adds to your business in form of sharing & collaboration while maintaining the parameters of security and compliance. At the end of the day we all need to realize that the real value of these products lies in utilizing technology, process, and people to build a community where collaboration can thrive.

SharePoint Hybrid Architectures Introduction

Hybrid SharePoint environments combine deployments of SharePoint on premise with SharePoint Online. There are many different flavors of hybrid scenarios. In this post I will walk you through some of the terminology and explain the different options.

The goal of any hybridization is to leverage the strengths of both parts, while minimizing the components’ weaknesses.  Hybrid SharePoint environments enable organizations to realize a higher degree of flexibility than forcing a choice between either an on-premises or cloud model.  Organizations can start to achieve the benefits associated with the use of cloud computing coupled with the customization, flexibility, and tight data governance of an on-premises system; while delivering a consistent experience to users.

IC713121Although cloud solutions are most certainly recommended, the cloud simply does not work for every organization and every scenario. There are going to be workloads that are not perfect fits for the cloud. In those instances, it’s totally ok to leave those workloads on premise. Here are some scenarios where hybrid solutions are useful:

  • Rapid provisioning of new workloads on Office 365 while maintaining existing on-premises workloads
  • Organizations wishing to migrate workloads from an existing on-premises environment to the cloud over time in a phased approach
  • Organizations wanting to supplement their cloud environment with additional features or customizations which are currently only possible on-premises
  • Compliance or data sovereignty reasons which might stipulate certain data be hosted in a particular location

SharePoint Online offers many features which can aid an organization in deploying a robust hybrid environment. Most hybrid environments today will utilize SharePoint 2013 on premise. All of the information you will find on TechNet will be specific to the 2013 version. For purposes of this post, that’s where we’ll focus, however we do have customers utilizing hybrid environments with SharePoint 2010 and 2007.

A hybrid SharePoint environment can enable enterprise users to:

  • Search for content in both SharePoint Server 2013 and SharePoint Online at once
  • Interact with on-premises business data from SharePoint Online
  • Access corporate SAP systems from SharePoint Online
  • Seamlessly access files and data in both SharePoint Server 2013 and SharePoint Online

Additionally, a hybrid SharePoint environment can provide greater flexibility in your content management strategy by allowing you to keep sensitive data on-premises while migrating other content to the cloud.

Microsoft supports 3 types of Hybrid topologies for SharePoint:

Hybrid Topology
Supported Functionality
One-way outboundSharePoint Server 2013 Search services can query the SharePoint Online search index and return federated results to SharePoint Server 2013 Search.
One-way inboundSharePoint Online Search services can query the SharePoint Server 2013 search index and return federated results to SharePoint Online Search.
Two-wayBoth SharePoint Server 2013 and SharePoint Online Search services can query the search index in the other environment and return federated results.

A one-way inbound hybrid topology enables SharePoint Online to request data from a SharePoint Server 2013 web application. In order for inbound data connections to occur, a web application in the SharePoint Server 2013 must be published to the Internet with an internet-routable URL. This requires the deployment of a reverse proxy device that is configured to securely accept the inbound connection and relay the request to SharePoint Server 2013.

Conversely, a one-way outbound hybrid topology only supports trusted connections from SharePoint Server 2013 to a SharePoint Online web application. Because web applications in SharePoint Online are already configured with an internet-routable URL, SharePoint Server 2013 can connect directly through an existing corporate firewall or forward proxy like any other request to an Internet server.

One-way outbound: An outbound authentication topology lets the on-premises SharePoint Server 2013 farm make authenticated connections to SharePoint Online. Connections to SharePoint Online that originate from SharePoint Server 2013 are referred to as outbound connections.

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One-way inbound: An inbound authentication topology lets SharePoint Online make authenticated connections to the on-premises SharePoint Server 2013 farm. Connections to SharePoint Server 2013 that originate from SharePoint Online are referred to as inbound connections.

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Two-way: A two-way authentication topology lets SharePoint Online make authenticated connections to the on-premises SharePoint Server 2013 farm, and lets the on-premises SharePoint Server 2013 farm make authenticated connections to SharePoint Online.

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Each available hybrid solution requires a specific hybrid topology. Your choice of which hybrid topology to use is based on a combination of what you need to do, the solution you need, your on-premises SharePoint architecture, and the desired user experience. For example, if you want users of your on-premises SharePoint Server 2013 farm to see both local and SharePoint Online results, you might only need a one-way outbound hybrid topology. If you want users to see both sets of search results regardless of the location of the search portal, you will need a two-way topology.

Before you make a decision, collect and consider the information that will frame your business requirements, such as:

  • Do your users need to be able to search, find, and use on-premises content and data while they’re in the field or at a branch office?
  • Do your remote users need to securely access data from existing on-premises business systems?
  • Is it more cost effective to deploy a hybrid environment, or move your SharePoint content and applications to the cloud entirely?
  • Are there legal or regulatory considerations that could affect your decision on where to store business data?
  • Does your SharePoint Server 2013 farm contain custom code that cannot be easily migrated to SharePoint Online?

As is true for the rollout of any major technology solution, the successful deployment of a hybrid environment is largely dependent on the thoroughness of the design and planning process. You should carefully consider and clearly define your requirements and business goals, and review the constraints of your existing SharePoint environment. Also, take time to consider the technical requirements of deploying and managing the different hybrid topologies. Informed by this information, you can decide which SharePoint hybrid solution or solutions are appropriate for you, and which topology is required to support them.

For more information, contact Perficient and one our certified cloud specialists can help you deploy a SharePoint Hybrid environment. Also, visit TechNet for more details on the above information. Stay tuned to this blog for more information, I’ll be writing more in depth blogs on Hybrid Architectures.

Office 365 – What’s the Best Plan?

Didn’t you always wonder which plan to pick in the O365 family? So many different SKU’s providing distinct features, storage capabilities, tools, etc. I know while talking to customers one of the initial and biggest question has been around which plan is perfect for them and can they downgrade or upgrade from there. Looks like Microsoft heard and responded; very recently they released a great new resource that will help you recommend and sell the right Office 365 plan to your customers.

The Office 365 Plan Selector Tool is an Excel based tool, which recommends the appropriate core Office 365 Plan, based on the answers to a few questions around your customer’s technology and productivity needs. In addition to the recommended plan, it also provides upsell and scale back plan options, if the customer needs more or less features than in the recommended plan. I highly recommend checking out the video before you download and play with it.

Demo Video: Office 365 Selector Tool Demo

Download Link: Selector Tool

Would be interested in hearing your feedback on how do you plan to use this tool and how does it solve your current and future Office 365 engagements.

Compelling Case for Office 365

Everyone has an opinion on “Cloud’ and its effect on the business, for some it’s scary in terms of data security and for some it’s revenue generation and cost savings. There are a number of reasons why cloud computing is so widely used among businesses today. Some of them include

Reduction of costs – lower hardware costs from more effective use of physical resources
Universal access – allow remotely located employees to access applications and work via the internet
Up to date software – ability to get upgraded software and patches seamlessly
Scalability & Flexibility – allows users to switch applications easily and rapidly, using the one that suits their needs best. Allows a business to use, access and pay only for what they use, with a fast implementation time

Though we can go on and on with the benefits, it’s also important to know there are circumstances which does not make cloud a best fit for an organization. But isn’t that the case for any technology or software? So for the purposes of this post I will focus on the most talked cloud service from Microsoft, Office 365. It’s been promoted as SaaS but there are scenarios which I think it fits better in the PaaS bucket, but we’ll leave that for a later discussion.

Now I have been in consulting for as long as I can remember which has given me the chance to work across various industries, technologies, and tools but most recently I have been enthralled by Microsoft’s latest cloud offering Office 365 and I wanted to cover some compelling reasons for organizations or individuals to move to O365 and what makes office a preferred choice for over 1 billion people

  • Pricing – The greatest advantage  here being the multiple SKU’s being offered providing an opportunity to do a test drive. I know of organizations who have started their cloud journey  by simply enrolling for OneDrive for Business (previously SkyDrive) or Yammer (enterprise social networking tool), or some standalone SharePoint. Can you imagine standing up social networking and collaboration in your organization (small to medium to large enterprise) for as little as zero? Plans are extremely favorable starting from $5 user/month to $22 user/month. For latest pricing and plan details check out Office 365 Business Plans
  • Availability – “Your complete office in the cloud” is how we think of Microsoft Office 365. The worldwide uptime number for Office 365 for the last four quarters beginning July 2012  and ending June 2013 has been 99.98%, 99.97%, 99.94% and 99.97% respectively and financially backed by SLA of 99.9%. Check  Office 365 Trust Center for uptime numbers disclosed every quarter.
  • Ease of Use – Same old office applications we have been using for last two decades now online. Whatever device you’re working on, Office 365 gives you access to everything you need—your documents, email, calendars, contacts, and team sites all come with you. A mobile or geographically distributed workforce accessing email, documents and spreadsheets online or offline, and collaborating with colleagues either offline or in real time sounds like lot of work but O365 makes it a snap by taking out all that headache of maintenance and constant upgrades out of your hand.
  • Funding – Now many don’t know this but since Microsoft truly believes in the value this provides to organizations they are offering (for a limited time only) funding for qualifying deployments for 150 seats and above. This will help you accelerate your adoption by investing in Office 365 Fast Track methodology. Check Fast track Funding for more details
  • Cost – This is one of my favorite ones for businesses who require a quick public facing site or are  bringing up extranets for collaborating with their partners or vendors, they can get all of that for no charge (for up to 10,000 users based on the subscription plan)
  • Application Suite

So that I don’t bore with too much details I’ll keep it short for the well-known platforms/services already being widely used like SharePoint,  Lync, Exchange etc.

  • Yammer – social network entirely focused on business. I think this one alone is one of the most riveting of the lot. The way people are hooked onto Facebook they are going to find tremendous power to this tool. Microsoft has been taking big strides in this area by deprecating SharePoint 2013 newsfeed and replacing (Go Yammer! Is the slogan) it with Yammer ($1.2B acquisition made in mid of 2012). There are some upcoming features announced recently which includes a much tighter Yammer integration with Outlook Online and O365 sites.
    • If you are anything like me this one is an “Aw” factor of O365. Codename “Oslo” it is a proactive personalized search and discovery using office graph. A strong algorithmic approach for surfacing tailored feed is truly a mark of next generation technology.

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  • Group Experience and Inline Social – A cross-Office 365 concept that will unify people, profiles, conversations, email, calendars, and files across the entire set of Office 365 applications. Creating a group anywhere in Office 365 will automatically provision a corresponding inbox, social feed, calendar, and document library that group members can use to get the job done.

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How do you like weaving your social activity into apps you use daily like Word, PowerPoint etc. Adding conversations to documents in SharePoint Online and OneDrive for Business. View conversations side by side. That means whether you are working from within Outlook, or Yammer, or a document you get a similar experience.

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Pick your conversations from where you left from within any of these places!

*To dive deeper I highly recommend you look at the Office Blog

  • One Drive – Divided in personal and business SKU’s. OneDrive for Business (formerly SkyDrive Pro) is personal online storage for a your employees.  It’s the place where people can store, sync, and share their work files across multiple devices with ease and security. You can then collaborate with others in real time right from within Office and edit documents from virtually anywhere via a web browser in real time using Office Online. And yes starting April 1st,2014 you will have this as a standalone service. I have seen many organizations using  OneDrive as the primary use case to get a foot in the cloud and once  accepted well within groups and teams reach out for more meat available on  O365. Check out the OneDrive blog for more details
  • Office Applications – The  general suite of office applications we are so used to in our daily lives so much that we take it for granted. it’ll be almost impossible to work on  presentations, financial modelling, or lot of other stuff without the  availability of these applications.
  • SharePoint – Collaboration platform which existed since the early 2001. One of the biggest players  for Microsoft in the enterprise world. Also comes in standalone plans  “SharePoint Online”
  • Lync – Instant messaging and  video conferencing technology widely used in enterprises
  • Exchange – Access to email, calendar, and contacts across all devices while protecting your mailboxes  with anti-malware and anti-spam filters
  • Other benefits -
    • Outsource infrastructure so  you can focus on core business.
    • Electronic signature  – Microsoft and DocuSign entered in a strategic partnership providing you eSignature apps across Office 365
    • Cloud based Business Intelligence: Power BI – Register on premise data source with Data  Management gateway and with some configuration you can gain insights from  data, working within Excel to analyze and visualize the data in a  self-service way even on mobile devices.

PowerBI

  • Analysis with Google Apps – I  encourage you to take a look at this article Office 365 vs. Google Apps compares O365 and Google Apps.

Microsoft recently made a firm and vocal commitment to another SharePoint on premise release and I think lot of folks started reading between the lines – does that mean end to on premise support? no more version upgrades? But as we all understand on premise isn’t going anywhere soon since there are businesses with tight governance restrictions and compliance issues. But at the same time we also know that the weather in SharePoint land is certainly getting “cloudy”.  We at Perficient have a great deal of experience deploying, managing, and migrating to Office 365 helping our customers take the road to success and we are particularly very excited to the see the future and being able to influence Microsoft roadmap for cloud.

Leave your feedback or comments on how you currently use these features and how is it helping your organization. Are these reasons enough for you to stir things up at your next executive meeting? What maturity level is your organization at? Do you feel Office 365 meets your needs?

Busy Pre-Build week for Microsoft and Azure!

The Microsoft Build Conference is set to kick off next week but the company got off to an early start this week with several different announcements.

Windows Azure now generally available in China
This may not sound like a huge accomplishment worthy of being called out individually but a little known fact is that Windows Azure is the first major public cloud service that China has made available.  This opens Azure up to an enormous user base that cloud competitors Google and Amazon don’t yet have access to.

Windows Azure will soon be re-branded Microsoft Azure
In an effort to strengthen the Azure brand, Microsoft is removing “Windows” from the name.  This is the help emphasize that the Azure platform is completely open and a variety of technologies can utilize it, not just Microsoft and Windows based technology.  The name “Windows Azure” has been a source of confusion since its introduction.  People who are new to cloud computing often did not know if only technologies supported by Windows were designed to work on the Azure platform.  This name change should clear up any lingering confusion.

Office for iPad debuts along with Enterprise Mobility Suite 
On Thursday Microsoft announced a fully functional, touch friendly edition of their Office suite tailored for iPads.  This has been a long time coming as millions of iPad users have had to find other methods of editing documents on their tablets.  The entire Office suite is free to download and use to view documents and presentations.  In order to edit documents an Office 365 subscription is needed, priced at $99 a year.  This subscription also provides you with desktop versions of Office 2013 as well as an Exchange Online account.

The Enterprise Mobile Suite is aimed to bring Single Sign On to all users for a variety of devices across services.  This would allow an Android tablet, iPad or Windows 8 machine using Azure Active Directory to authenticate against Office 365, Dynamics CRM and Windows Intune  as well as a variety of already available third party products.  This allows Microsoft technologies to be at the very core of the Enterprise Cloud while allowing users to “Bring Your Own Device”.

Microsoft is sure to provide more insight into this strategy next week at the Build Conference, in addition to their future road map for Windows!

Office for iPad

Finally, Microsoft has delivered an Office App for iPad! You can get it today in the App Store. This is a HUGE announcement. Over a billion people on the planet use Microsoft Office to get more done at work and at home. Whether you’re creating an Excel spreadsheet on your tablet, authoring a Word document in the browser or making edits to a PowerPoint on your phone, you want the great Office experience you love, everywhere you are.

The apps have the robust capabilities and familiar look and feel that is unmistakably Office, while offering a fantastic touch experience built from the ground up for iPad.  With the free versions of the apps, you can read your Word documents, view your Excel data and present with PowerPoint. Your documents will look as good as they do on your PC and Mac®, and better than ever on your iPad.  With an Office 365 subscription, you can edit and create new documents with the iPad. When you edit a document, you can be sure that content and formatting will be maintained across Office on PC, Mac, tablet and phone. And, you always have access to your up-to-date documents in OneDrive and OneDrive for Business.

In addition, Office Mobile for iPhone and Android are now available for free! For more information see the below video and the full Office Blog post.

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Posted in Office, Office 365

Goodbye Windows XP and Office 2003!

On April 8, 2014 Microsoft will officially end support for Windows XP and Office 2003. This means all software updates, security patches, and technical assistance will no longer be provided. Most of you will say, hey, big deal! We applaud those customers who have already adopted Windows 8.1 and Office 365. For those who haven’t, we encourage you to consider Office 365 for your business.

Also, if you take a laptop to a Microsoft Store with Windows XP on it, they will give you $100 gift card! This is a nice bonus to those customers still hanging on to an old XP machine.

msft xpFrom time to time I am seriously impressed with Microsoft’s Marketing department, this blog post today is one of those occasions. The graphic at the bottom is quite hilarious. It is amazing to see how things change so drastically in such a short time!!

If you are not on Office 365, you might find this information on Office Pro Plus useful. It will get you up to speed on all the information on how to deploy it in your organization. And here’s some more information on Office Online (formally Office Web Apps), if you missed my previous post.

Office 365 – AD FS Authentication Fails Due To Token Size

As a follow up to last week’s post on an AD FS issue (Office 365 – AD FS Authentication Fails Due To Time Skew), I figured it was a good time to post another AD FS authentication issue I ran across recently. While the word “token” when used with AD FS is generally referencing the AD FS security token, this article is actually about the user’s Kerberos token.

Background

Company mergers and acquisitions often result in Active Directory domain migrations. My experience has been that in many cases, these migrations are done with limited time set aside for any type of cleanup of group memberships. Often you’re dealing with years of accumulation of groups and unfortunately it seems with little documentation on what groups may not be necessary anymore. Post-migration, you have Active Directory objects stamped with SID History and possibly hundreds of groups that may or may not be necessary but no one has the time to research them to find out.

The downside to ending your migration here is that the SID History and stale group memberships all roll up into the client’s Kerberos token size. When the Kerberos token becomes excessively large, it can start to produce one issue after another. Read the rest of this post »

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Posted in Office 365

Office 365 – AD FS Authentication Fails Due To Time Skew

I’ve run across this issue enough times now that I figured it was worth a short post. It’s a quick reminder to always check the simple things.

On several occasions I’ve found AD FS environments where authentication via the internal AD FS servers works but authentication via the AD FS proxy does not. With this statement, it’s also important to remember that the Outlook client authentication is proxied by Exchange Online via the AD FS proxy, even when on the internal network. Read the rest of this post »

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Posted in Office 365

Office 365 – Hybrid Wizard Fails To Update Default Address Policy

In my last post “Migrating From Exchange 2003? – Watch Those Address Policies!“, I documented some of the issues that can arise when running the Office 365 Hybrid Configuration Wizard (HCW) in an Exchange 2003 organization.

No Exchange 2003, no problems right? Well unfortunately that’s not always the case; the odds are pretty good that the Exchange organization you’re working with began as Exchange 2003 or earlier. So even though all the Exchange 2003 servers are gone, that doesn’t mean poorly executed Exchange migrations of years past didn’t leave some remnants behind. Read the rest of this post »