Capture, consolidate and communicate your Project Portfolio and you will be amazed at how a centralized listing can ensure key stakeholders and project team members are in the know before, during and after. This simple concept makes me think of my Dad who was a Project Manager before his time as he would be managing the phone at home and referred to himself as “Home-base” for information and help for anyone of us. It would be terrific if people referred to any PMO as “Home-base” for the Company’s Project Portfolio.
Take the time create your consolidated Project Portfolio and send out via email or provide a link to a SharePoint List or Excel Spreadsheet depending on your company culture and technology options. If you would like to discuss how to get started reply back.
A terrific start to organizing your Portfolio of Projects is to first consolidate your projects into one place. Then determine some key attributes to track by. My valuable core 12 are:
- Project Title
- Requester
- Business Prioritization (1 -5)
- Strategic/Business Value Statement
- State (Active, Pending, On Hold)
- Business Unit/Department
- Business Leader/Owner
- Estimated Budget-Forecast
- Estimated Start and Finish
- Estimated Resource Teams Required
- Level of Risk (1 -5)
- Business Value-Link to Company Strategy
