Four building blocks of an employee onboarding process for remote workforce


My previous blog covered how HR and technology can help improve your employee engagement through artificial intelligence. This blog explores how leadership can help kick off their commitment from the new hire’s onboarding stages.

The passage from a candidate to employee is a momentous occasion for both the worker and the employer. Helping bridge the transition is the onboarding process. It is the first experience that an employee has within a company, which gives employers an opportunity to make a great first impression.

Some of the benefits of having a structured process will help all the key players set the right tone.

Get new hires familiar with their team and company before the official start date

Completing HR paperwork before Day 1 will give the employees an opportunity to collect all the necessary documents and they won’t face the pressure of time constraints. Create and share a sample agenda, which can include, a meeting with Hiring Manager and the immediate team familiar with one another. Consider setting up a video conference with the employee’s immediate team, with a presentation that includes, Org Chart, photos, names and titles of team. Hiring Managers and HR Teams should coordinate a set time to check-in during Day 1 for a seamless transition.

Share the company culture and brand

Companies spend a lot of time and effort in creating core values, traditions, culture and branding. Sharing what makes your company unique and great place to work, will give new hires a sense of inclusion and belonging. Branding is part of your culture and promoting it new employees can be as simple as mailing a welcome card and swag with company logo before Day 1. It doesn’t have to be fancy, just thoughtful and personal.

Keep it simple

Employees are savvy with technology. Consider investing in a HR technology that will create a simple task management to ease any anxiety or new job jitters. The process should be fun, painless, engaging and give your new hire the opportunity to feel prepared and ready to start their new role.

Make it personal 

Make Day 1 and the first few weeks about building rapport, relationships that will help create a positive, engaging work environment. Encourage employees and managers to work together from the beginning stages can strengthen collaboration. In a remote workforce, using video conference and company messaging systems to help bridge any communication gaps.

The key is not to assume that everything will fall in place, instead a formal process that will meet HR compliance and consistency, while offering employee satisfaction and commitment. The important thing to remember is that these types of engagement practices should be incorporated during an employees full tenure and will them get off on the right foot!

These best practices are already in use by Recruitment, Human Resources and Onboarding team and are key when considering a process that works for your company. For a full look at comprehensive solutions, go to Oracle HCM Suite products

About the Author

Shuba brings 18 years in human resources with an emphasis on streamlining hire to retire solutions. At Perficient, she runs our HCM Cloud practice, where she works closely with customers to help facilitate the prioritization of business initiatives and executes technology transformation for long-term business value.

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