Comments on: Office 365 – Is the “Archive Mailbox” Still Relevant? https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/ Expert Digital Insights Wed, 19 Jul 2017 18:10:03 +0000 hourly 1 By: Daniel https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4721 Wed, 19 Jul 2017 18:10:03 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4721 This post seems to be out of date. Office 365 revamped the compliance section and now data retention is set by retention policy’s.
Based on my interpretation of the site below: When a user deletes a email, SharePoint item, one drive item, public folder or 365 group data its put in a recoverable items folder until it hits the retention rule limits.
https://support.office.com/en-us/article/Overview-of-retention-policies-5e377752-700d-4870-9b6d-12bfc12d2423?ui=en-US&rs=en-US&ad=US
I welcome any feedback as I may have miss understood the content..
Thanks!
Also useful is this site: https://support.office.com/en-us/article/Overview-of-unlimited-archiving-in-Office-365-37cdbb02-a24a-4093-8bdb-2a7f0b3a19ee?ui=en-US&rs=en-US&ad=US

]]> By: Arti https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4720 Fri, 10 Mar 2017 15:04:16 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4720 Great email – clarified the legal hold vs retention policy

]]> By: Pete Wilson https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4719 Fri, 03 Feb 2017 19:09:42 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4719 Unfortunately it seems like the auto-archive feature in Outlook has not been updated to keep up with the times, as it still needs to use a PST to auto-archive. Is there any feature to auto-archive to another folder tree or an Archive mailbox from the client site?

]]> By: R.S. https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4718 Mon, 31 Oct 2016 15:48:04 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4718 Just a heads up, Microsoft is no longer expanding Archives. They say their is an Auto-expansion feature being rolled out “soon”. So far after several months of requesting updates and getting nothing but “we don’t know exactly” they are violating their own policy (from what I recall) and recommending using an additional mailbox for archiving. Advertised Unlimited and get this instead. Truly feel frustrated with this.

]]> By: Rhys Goodwin https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4717 Tue, 02 Aug 2016 22:08:10 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4717 Hi Joe, great article! You state “While the E1 licenses allow for an archive mailbox, the capacity of the primary mailbox plus the archive mailbox is limited to a combined total of 50 GB for E1 users.” It appears that this has changed to 50+50 can you confirm?
Cheers,
Rhys

]]> By: Joe Palarchio https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4716 Wed, 11 May 2016 01:28:23 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4716 In reply to John.

John-
I appreciate the feedback. You can also configure Outlook such that it does not cache shared mailboxes at all: https://support.microsoft.com/en-us/kb/982697.
Thanks!
Joe

]]> By: John https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4715 Tue, 10 May 2016 21:58:50 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4715 Great article, thanks.
As someone who was not actively using Outlook/Exchange in the days of storage struggle, you cleared out the whole Archiving feature.
Since Archive is not cached in OST it still sounds really useful for huge shared mailboxes that have performance issues, without reducing cached period size

]]> By: Lance Essert https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4714 Thu, 07 Apr 2016 16:14:59 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4714 Great post! Clarified a lot of confusion I had and saved me more wasted time trying to configure archiving and make retention policies (What I really needed was In-Place holds).

]]> By: Erica Castillo https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4713 Wed, 23 Mar 2016 00:20:05 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4713 Thanks for this article! I’m currently working on getting our Archiving Mailbox set up, but am running into some confusion. I’m hoping you can help clarify.
We currently have our “Retention Policy” set to unlimited on the main mailboxes for users, meaning we are not deleting any content in mailboxes.
We are planning to change this to possibly 5 years, instead. If we set up the “archiving mailbox”, will that be the same for that mailbox? Since my understanding is that you can only have 1 retention policy per mailbox and the “archive mailbox” is considered to be part of the main mailbox.
Can you confirm my thinking:
Life of main mailbox- User deletes items-> sent to Deleted Items Folder (with retention policy of eg 30 days) or user deletes the Deleted Items folder-> These items are sent to the Recoverable Items Folder (with retention policy of eg. 5 years). Once the 5 years are up, those items are purged/ disappear irrecoverably unless you place the mailbox on In Place Hold or Litigation Hold.
Life of Archive Mailbox- Once messages are sent to this folder (determined by Auto-Archive rule? eg. 2 years), those messages will remain in this folder for an additional 3 years (to give the total life cycle of the content to 5 years?). So, even if user deletes items in the Archive Mailbox, they will remain in the Recoverable Items Folder (within the Archive Folder) for those 3 years?
Sorry if this didn’t make sense, but hoping you can help clarify for me.
Thank you!

]]> By: Kenneth Tookes https://blogs.perficient.com/2015/06/29/office-365-is-the-archive-mailbox-still-relevant/#comment-4712 Tue, 30 Jun 2015 12:28:46 +0000 http://blogs.perficient.com/microsoft/?p=27249#comment-4712 Excellent discussion Joe! Thanks.

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