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Mike Jenkins

Mike Jenkins has over 25 years of experience architecting, developing, and implementing solutions for organizations in the US, Canada, Europe, and Asia. Mike is experienced in healthcare, finance, defense, manufacturing, training, and retail industries. Some of Mike’s healthcare projects include: developing a core measures proactive monitoring system; developing an eHealth strategy for a growing community hospital; implementing transparent pricing and outcomes measurement solutions; automating clinical and administrative tasks through forms automation; connecting multiple healthcare systems through a common patient portal; and developing an electronic medical record application. He designed the Physician’s Portal and Secure Messaging Product for one of the top-five vendors in clinical information systems. His application development experience includes Amalga, CPOE, Clinical Portals, Patient Portals, Secure Messaging, HIM, Interoperability, and NEDSS for State level health departments. He is a Project Management Professional (PMP), a Certified Rational Consultant (RMUC), a LEAN Black Belt, and a Microsoft Certified Technology Specialist (MCTS). He is fluent in most methodologies and teaches the PMP Certification course in Atlanta.

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Think Social Media and Healthcare don’t mix? WRONG!

by on May 9th, 2012

Dan Bowman, in a recent article, quotes a family physician who feels social media has no place in healthcare.  He asserts busy physicians don’t have time to add yet another technology to their already busy schedules.  I see his point, but I have to challenge this.

Social media, including Facebook, Twitter, LinkedIn, and many other sites has drastically changed the way people (a.k.a patients) communicate with each other.  Accountable care, population management, and chronic disease management activities are all about enhanced communication with patients.  It would be borderline negligent to ignore social media as a vehicle to enhance this communication.

Patients have been trained from birth to delegate their healthcare decisions to their physicians.  Most completely ignore healthcare issues and activities until they get too sick to overlook their healthcare trajectories.  Reaching and training these patients before their disease becomes chronic is needed desperately to improve outcomes.

I can see a scenario where Facebook threads between the care team and the patient are used as reminders, updates, and information gathering tools for patient data.  There is far less cost to train one or five care providers than to encourage hundreds of patients to learn a new system.   Facebook is sticky.  Today’s model is to build a patient portal site that requires patients to actively connect, sign-on, and interact.  Most of them only do this when they have a specific need.  Since they are already actively using Facebook, why not build sites that meet them on their own turf?  This can still be done securely, easy to use, and relatively quickly.

Physicians have a great opportunity to market their services and reach their patients if they embrace Twitter.  The key here is to build a following.  Twitter is based on sending small sound bites to a group of followers.  Followers are people who have chosen to listen to what the sender has to say.  This is a marketer’s dream that the healthcare industry should consider embracing.  Once a physician has built a group of followers, they should post links to wellness and diet tips, new practice offerings, and other general health improvement ideas.  These posts will be immediately received by a list of patients who want to receive this kind of information.

Physicians who are too busy to learn about social media are missing a giant opportunity to educate and reach patients on their terms.  The good news is some of this can be delegated.  Hire an intern who already knows these tools and let them build an outreach.  Assign this to a computer savvy administrator.

Social media has the potential to make a huge impact on healthcare.  With some creative thinking, they not only mix, but can be a catalyst to drastically change patient motivation and interaction.

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Don’t use technology to fix a training problem

by on May 7th, 2012

Farzad Mostashari , in a meeting with the National Quality Forum in late April, says, “In 2016, it’s going to be rare to find a doctor without EHRs.”  He went on to say we need to “… find people who have done it, who understand deeply what it takes and not just the challenges but how to overcome those challenges.”  He finished by reminding us to “put patients at the center.” Before we can populate the EHR, we must capture this information in a form that is usable in the EMR.

This is fantastic news for all of us healthcare analytics fans.  The proliferation of EMRs signals the industry movement toward installing tools that can capture discrete data that is the cornerstone of a good business intelligence strategy.  Putting tools to capture this key data in everyone’s hands is a mandatory first step towards using this data to improve outcomes, save costs, and put the patients at the center.

EMRs are a giant step from paper, but they are only useful if the data captured can be reused.  I urge everyone in the industry to take it just a tiny bit further.  While you are training yourself and your teams to use these EMR systems, spend a little time on standardization and vernacular.  Train your staff to use specific terms that are searchable and uniform.  The benefits of this are hundredfold.

This is important for research.  To keep them flexible, EMRs enable a lot of free-form text entries.  This is a double edged sword.  This flexibility enables the healthcare team to capture notes and details about patient-specific conditions.  Unfortunately, if these notes are not consistent, this flexibility also encourages the entry of terms that are nearly impossible to search and group.

Recently, I did analysis at a large ED on the east coast.  I was reviewing the Complaint field and I found entries including SOB, SB, hard to breathe, shortness of breath, short breath, breathing difficult, and Lungs hurt.  All of these mean the patient is complaining of shortness of breath.  Unfortunately, when a database engine encounters each of these terms, it assumes they are all different.  In a scenario where we want to report on the number and types ED visits, it would be preferable to group all these terms under a single condition and report seven instances of SOB as opposed to a single instance using each term in the system.

There are some translation tools that use ICD, SNOMED, and UMLS to try to standardize language.  These are useful and get the data a little bit more standardized.  These tools are not nearly as useful as training and oversight.   Just a few minutes spent during the roll-out of the EMR and a couple instances of reviewing the data and some remedial training will show a far larger return on the time invested.  This approach also appeals to my motto “don’t use technology to fix a training problem.”

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Health BI: The Movie

by on May 1st, 2012

Portal technology has evolved to the point that sites are being built that give the user access to the tools they need to use every day, all day long.  This is done by defining roles and configuring the portal to display the tiles that support those roles based on the user’s credentials.  If the user wears many hats, the portal will display the tools for all of these jobs.

Furthermore, advances in healthcare analytics enable near real-time exposure to scorecards as well as thoughtful, in-depth drill-downs to determine cause and effect.  The creative marriage of portal technologies with business intelligence puts the power back in the hands of the physician, the nurse, and even the orderly.  It also gives far more insight to the administrators and chiefs.

This short demonstration shows how combing role-based configuration with business intelligence tools can enable your entire staff to be more effective, lower costs, and improve outcomes. The solution is called Health BI, and you can read more about it at Perficient.com/HealthBI.

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Kinect with Senior Citizens

by on April 12th, 2012

I have been saying for over a year that Microsoft should put an Xbox with Kinect in every retirement home in the nation.  I believe this would accomplish several things.  First, it will sell Xbox units to the grandkids and their parents, which is good for Microsoft.  Second, it will give the residents of the home a way to communicate with their family much more frequently.  Now, we are seeing a third benefit that could be FAR more beneficial.  Use the Kinect for health education and exercise.

In my earlier blog, I explained how to use technology to automate and manage patient outreach using some off the shelf tools.  I omitted the Xbox and Kinect.  Let me correct this scenario now.

The Kinect enables activities that used to require a hand-held controller to be done simply by waving your arms, legs, and moving your body so the sensors detect changes.   It uses multiple cameras and microphones and has proven to be highly accurate.  Early Kinect games included martial arts, dancing, and interactive scenarios.   Later Kinect-enabled applications include the ability for the operating room staff to page through policies and procedures using gestures without breaking the sterile field around the patient.

The Kinect works with an Xbox or a personal computer.  In this mode, it has the ability to record time spent exercising as well as taking photos and videos.  The Kinect works indoors but can simulate outdoor experiences.  The overall cost of the Kinect hardware is low.  The cost for games and personal trainers is also relatively low.

I imagine a scenario where a patient suffering from obesity will use the Kinect in several ways:

  1. Sign up for a support group where others can encourage and, when needed, nag the patient to do their daily exercise.
  2. Provide a fun, interesting, challenging exercise program that helps the patient lose weight.
  3. Monitor drastic changes in range of movement, duration, stamina, and other relevant personal attributes and then notify the case manager if something starts trending the wrong way.
  4. Provide rewards when targets are met.
  5. All the while, transmitting this information to the patient’s personal health record to share with the care team.

The Kinect very well could be a key tool for Accountable Care Organizations.  It is easy to use, low cost, and fun.  This is a great way to connect (Kinect) with your patients.

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Change we can LIVE with

by on April 9th, 2012

In a recent article by John Lynn, he explains that ACOs are a good idea, but physicians can influence the outcomes and not control the outcomes.

In my earlier blog I started to explain that ACO success and longevity will depend on changing patient behavior.  This starts with the physicians.

For decades, patients, and some nurses, have been trained to do what the doctor tells them.  Don’t ask questions and take their meds on time.  This model is very efficient for the physicians, but has not encouraged the majority of patients to take an active interest in their own health.  It has trained them to give the responsibility to the experts and follow along passively.

Getting patients to actively manage their own health is a training problem.   Doctors are not trained to be trainers.  They are trained to be healers.  As John describes, this will put them at a disadvantage early in the ACO process.  They will need to learn to educate, communicate, and delegate the patient transformation.

Systems will have to be created to more closely and actively monitor patient behavior.  Today, the patient leaves the clinic and most doctors don’t think about them until they return.  Tomorrow’s patient will leave and have to be watched in order to improve their health.   There is a growing responsibility placed on the patient and there is a much bigger burden placed on the care team.

My ideal scenario here starts when the patient visits the clinic.  Before he or she leaves, someone counsels them about changing diet, exercise, and other habits to prolong their life.  The clinic staff gets commitment and permission to routinely check on the patient to track their progress.  The patient is asked to sign in weekly, daily, or at some regular interval and update information such as their number of smokes, current weight, blood glucose level, etc.  If the patient does this consistently, the clinical staff should encourage them.  If the patient forgets, the clinical staff needs to reach out to get them back on track.

Everything in this scenario is about change management.  Very little deals directly with healing.  Patients need to change.  Before they start to understand, the care team has to change.  We know this can work.  It has been proven in several trials around the nation.

This is change we can LIVE with.

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Healthcare data – can you dig it?

by on April 3rd, 2012

I started my career building training systems for the US Navy.  Since then I have worked in Aviation, Finance, Logistics, Education, Telecommunications and Healthcare.  I can honestly say the healthcare industry is the thriftiest group of people from this list.

Healthcare is a market with so much money pouring through, this seems like it cannot be true.  Alas, the magnitude of players makes the number large, but on a transaction level, most are quite tiny.   This creates a huge opportunity.

Each one of these transactions creates a wealth of information that is perfect for mining.  Mining this data can reveal trends, patterns, and specific details that enable change, process improvement, lower costs, higher performance, and even breakthroughs in treatments.

According to a recent study, the US healthcare system has abysmal scores on chronic care management and coordinated care.  The tools exist to use the data already collected to improve this overnight.

Companies in the US have been using Client Relationship Management (CRM) tools for several decades.  These are normally installed for the marketing groups to create and manage campaigns and for the sales team to track and monitor steps to find, process, and win business.  Chronic disease management follows a comparable process:

  1. Identify the target audience.   Use the data already collected to find your patients who have diabetes, heart failure, obesity, etc.
  2. Reach out to your audience.  Get in touch with these patients.  Build a step by step process that motivates them to change their habits.  Give them incentives to investigate the program you are offering.
  3. Create a unique campaign.  In marketing, this kind of outreach is known as a campaign.  In healthcare, it is called a protocol.  In both, it is a series of steps that should be followed to improve the outcome.  Off the shelf tools like Dynamics CRM are designed to create and manage campaigns.   Change the labels and use this.
  4. Monitor the results.  Setup the tools to notify the case manager when a patient goes dark.  Build alerts that look for changes in patterns and notify the case manager.  Automate the outreach and escalation so the software does all the hard work, freeing the case workers for more valuable face time.
  5. Improve the outcomes.  A good CRM campaign results in more business.  A good healthcare campaign results in improved outcomes.  The organization is sitting on terabytes of data that can quickly show the before and after results.
  6. Repeat the process.  I believe this is where the system breaks down.  There are countless examples where organizations have done steps 1-5 but quit because of no funding, overcome by events, Fed fatigue, or apathy.  This too, could be minimized with better reports.

Everyone likes to receive a good report card.  After following steps 1-5, watch the numbers.  In order to do this, reporting systems need to exist.  Be sure to include reporting as part of the initial requirements.  Without it, the progress stagnates.

The same techniques can be used to coordinate care.  Instead of waiting for patients to become chronic, repeat step 1 above to identify target populations, reach out to them, and get them healthy before their healthcare becomes ongoing and expensive.

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Patient Ignorance is Not Bliss

by on March 28th, 2012

Meaningful Use Stage 1 encouraged physicians to implement an EHR in order to capture discrete and some unstructured healthcare data with the future goal of sharing this across the industry.  Stage 2 reimbursement (preliminary) will be based on the patient taking an active role in the sharing of this data.  This is contrary to the way patients have been trained.

In most clinic scenarios, the patient visits the physician when they are sick.  They explain what is wrong and the physician makes a diagnosis, scribbles on a clipboard, and writes a prescription.  The patient leaves the office, fills the prescription, and goes home to heal.  Nowhere in this scenario does anyone encourage the patient to learn about their disease, download their results, or become more active in managing their health.

Patients DO NOT KNOW better.  Meaningful Use Stage 2 makes a huge assumption.  In order for MU Stage 2 to work, the patient needs to give a damn about their health and treatment.   Today, this doesn’t happen until patient issues become chronic.

Going forward, patients need to be trained to be more proactive about managing their health.  The physicians and their staff will need to spend time teaching them about the benefits of managing their health.  Physicians will spend more time with patients who are finding answers on the internet.  Clinic staff will answer more questions based on this patient search for knowledge.  None of this time is reimbursable.

A physician’s response to Ashish Jha’s article paints a picture of Fed Fatigue (see my recent blog) by the physicians.  Meaningful Use Stage 2 piles onto this.  In order to see reimbursements, the physicians will have to drive patient education on top of everything else.  This will take time.  This will take materials.  This will incur costs.  This will drive more physicians out of medicine.

When it is over, it also has the potential to change the practice of medicine.  Patients who take a proactive role in their health can save the industry a lot of money.  To get the most out of this, patients should be taught to do this while they are young.   We teach our children to save money.  We teach our children manners, we teach our children to read, write, and get along with others.   We do NOT teach our children to care about their health.  Moreover we do not teach them to proactively manage their health and information related to their health.

If this is going to work, a lot of teaching will be crucial.  It needs to start in the schools.  It needs to happen at home.  It needs to happen!

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The future FACE of Healthcare

by on March 22nd, 2012

The future of healthcare:

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Getting Jiggy with a Tablet

by on March 14th, 2012

My neighbor, a physician, installed an EMR this year to qualify for Meaningful Use.   He has given up the clipboard in favor of a laptop to expedite data entry into this EMR.  He has also give up looking his patient’s in the eye while doing rounds.  Instead, he’s heads down, keying data into the laptop while asking the patient questions.  There is no doubt patient satisfaction, and even patient safety, will decline with this approach.  I believe there is a solution and the technology to enable this is available or will be soon, and I blogged about it just a few weeks ago.  The solution is tablet computing.

One year after the iPad hit the market, 30% of us physicians had one.  Another 28% planned to purchase and iPad in the next six months.  The response to the iPad is highly positive and physicians are expressing strong interest in accessing their electronic medical records.

Tablets in 2012 will have sufficient pixels to display patient charts in high fidelity.  Apple just announced a 2048×1536 resolution iPad.  Samsung is announcing the same.  Both of these devices provide higher resolution than today’s average desktop and laptop systems.   The concern that data will be missed when using tablets is no longer a valid argument.  These higher resolution devices will change the game in portable healthcare.

Tablets can be configured to deter theft.   There is no question a smaller, portable tablet is a juicy target for a malicious individual to steal.  Technology exists, or should, that would enable these to stop working once they are outside the boundaries of the hospital floor.   For example, a Bluetooth device could be required to activate the tablet.  If the device is not present the tablet would auto-lock.  Attempts to crack this would erase everything, set off an audible alarm, snap a photograph of the user, phone the front desk, or other techniques that would deter theft.  If the device is stolen in spite of this, it could be programmed to self-erase when it detects tampering.

This proximity approach could be used for single sign-on for physicians.   As a physician approaches a tablet it could detect the RFID in the badge, a Bluetooth device, or some other unique means to identify the active user.  It could be setup to launch the medical record application and jump to a pre-defined screen.  When the physician walks away from the tablet it would sign off and lock.  This type of functionality could be developed to make the tablet as easy as using a clipboard.

Applications could be developed that use the touch and multi-touch features of the tablet.  Since typing on a tablet is unnatural, the physician could use the built-in microphone for dictation or applications could be developed that use more checkboxes for routine tasks and dictation for the exceptions.   This can all be replayed when a keyboard is present or translated using built-in software.  The audio files would be saved as part of the patient record.

Images can be captured using the built-in camera on the device.  While these are not highest resolution, it would be beneficial to snap a picture of the wound and save it to the patient record.  This could also be used to capture a photo of the patient for later identification.  Some of these photos would be beneficial for evidence-based medicine and could be published.

The physician can use the same tablet to help educate the patient.  For example, the physician could show a video or presentation to a patient needing a procedure.  They could explain each step, the equipment used, the expected results, and walk them through the process with photos and illustrations.   Using a tablet would make this fast, accurate and inexpensive.  It would make a positive impact on patient anxiety and help the patient prepare for the process.  After a procedure, the physician could show photos of the patient, the procedure and discuss the outcomes.

The physician could use this tablet for online training and credential management.  They can manage their calendar, contacts and even review and respond to electronic mail.  Savvy physicians are working more with social media.  They can attend webinars from their desk, in-flight, or during the family reunion.

This year’s technology is taking away the major objections to tablet-based medicine.  The resolution, security and usability continue to improve.  Costs continue to drop.  Unlike older technology, tablets have battery life that outlasts a shift.  They can be quickly charged and are easy to carry and use. It has been my experience that many web-based applications can be run sufficiently on a tablet device already.  More applications are evolving every week.

Are you using tablets in your practice?  What’s stopping you?

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Are you “Fed” up?

by on March 8th, 2012

Michael Planchart, my colleague, posted a blog a few days ago about the Fed’s decision to delay the ICD-10 implementation deadline. He makes some great points and I don’t completely disagree with his view that the delay will have negative impacts. Michael asks, “Could someone please explain to me why we should halt any national Healthcare IT project?” I have an idea.

I have met with many healthcare professionals, healthcare IT directors and CIOs. Those who are not underwater deploying a massive EMR system are underwater dealing with Meaningful Use, Core Measures, Accountable Care, and ICD-10. They don’t have time to follow Stephen Covey’s advice to “sharpen the saw” because there are too many federally mandated deadlines consuming their time.

I call this “Fed Fatigue.” How much of this can the healthcare industry sustain? The payors are cutting reimbursements. Local physicians groups are deploying EHRs.  It is predicted that 50% of providers will adopt EHR technologies in the next two years.  This is up from 20% in 2009.The hospitals are upgrading or deploying systems on a larger scale. Medicare is stopping payments for unnecessary ED visits, yet requiring everyone who enters the ED get treatment. All this activity in healthcare is consuming bandwidth from people that are habitually overworked. It is causing everyone to triage or skip projects that could significantly improve outcomes in favor of those that are only showing marginal improvements. In fact, it has been shown that giving access to images and results doesn’t decrease test orders but, in fact, has increased them between 40 and 70 percent.

My neighbor, a physician, deployed a new EHR system last year to attest for Meaningful Use. He told me he is spends up to 2 extra hours per day inputting or correcting notes and codes in the new system. This is on top of a 10+ hour workday.  This new EHR has piled 20% more work to his plate without adding any immediate value to him or his patients. We discussed the benefits of an electronic record that can be shared with other locations and the patient themselves.  I explained the benefits of discrete data versus text or faxed data. We explored the future versus today.  All in all, I think it was a productive discussion, but it didn’t give him more time or remove the sting of extra work.

Do the math: If every program adds just 5% more work to a provider’s plate, four major initiatives account for at least 20% more workload. This is 20% more that is taking time (and money) away from the provider.. Perhaps a reprieve, albeit very slight, is in order. Maybe the Fed’s decision to delay ICD-10 will give the healthcare industry some time to rest.