Posts Tagged ‘SharePoint’
by Erin Eschen on February 10th, 2010
 Chad Johnson This Thursday, Chad Johnson of Perficient and Nathan Rader, Regional Manager for Google Enterprise products, will meet in St. Louis, MO for a breakfast with IT professionals and business owners to discuss “Realizing Greater Return on Information with Google Search Appliance.” I spoke with Chad about how the GSA can benefit any organization and about his personal experiences with clients.
- Why are Google’s Enterprise Search solutions beneficial to the Enterprise? How have you seen organizations use it to cut costs, drive efficiencies, etc.? Google provides a one-box solution that is very easy to install and maintain. It can be up and running, indexing your content in about an hour, but inside the bright yellow box in the same proprietary relevancy algorithms that make Google.com so successful. And even better, the GSA provides the ability to tweak and tune relevancy and add special content in a way that cannot be done with Google.com alone. The GSA brings all of these features inside the corporate firewall and lets you index your data, your way.The cost savings become very apparent as the size of the implementation increases. Google has a very unique technology that allows you to combine multiple GSA’s into larger and larger networks with ease. To accomplish the same thing with other vendors requires more and more complexity. With Google, the complexity stays low, no matter how big the installation.
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Tags: commerce, ecm, EMC, filenet, google, ibm, lotus, opentext, Search, SharePoint, websphere
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I am attending the IBM Smart Governance Conference this week. This is my second Governance Council meeting and I am thrilled to see that Council has evolved to look at governance not only from a data perspective, but now understands that unstructured information is equally important to a good governance program.
The discussions this week have centered around the fact that decisions are based on both structured and unstructured information. The need to insure that this information is accurate is critical to making good decisions. A sound governance program will address the policies and procedures required to insure that the information maintains its integrity and authenticity so that the users of the information can be assured that the information is reliable and can be used to drive the business direction.
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Tags: ecm, Enterprise Information Management, Governance, Information Management, SharePoint
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I recently published an article in AIIM on SharePoint Governance. Successful SharePoint implementations are less about the technology and more about the business functions that are delivered to the end users. To insure that the delivery of the SharePoint solution is consistent and meets the needs of the users, a robust governance program should be established. Governance programs are one of those areas that can cover different topics depending on the focus of the organization. Successful SharePoint solutions require a governance program that covers the business aspect of managing the SharePoint implementation
Check out the rest of the article at;
http://www.aiim.org/infonomics/sharepoint-governance-yes-you-need-it.aspx
Check out the
Tags: Enterprise Information Management, Governance, Microsoft, SharePoint, Startegy
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by Erin Eschen on November 17th, 2009
 Bringing Documentum and MOSS together is easy with the DCTM-MOSS connector. Learn more in this free white paper from Perficient. One of the most robust ECM solutions is EMC Documentum (DCTM), an object-oriented enterprise solution that allows secure and efficient digital content management.
Thanks to SharePoint’s easy-to-use philosophy and familiar Windows interface, it has become one of the most popular software products on the market and a great collaboration tool.
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Tags: Documentum, ecm, EMC, Microsoft, MOSS, SharePoint
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The papeless office is a direction that most Companies are striivng for, but is this really achievable. Join me for the AIIM Webinar on capturing documents and managing them in SharePoint
Stop the paper chase. You, and your users, need information. And you need it fast. You have capture tools. You have SharePoint. To maximize efficiency, you need to bring those tools together. Whether a floor of filing cabinets or a desktop full of paper, you need to get access to your content when using SharePoint. Join us to learn why intelligent document capture is critical to your SharePoint environment – ensuring better access to information, reducing paper-handling costs, streamlining business processes, and controlling access to information.
In this session, we’ll discuss how to automatically capture document and data and export to SharePoint, convert paper into digital content that’s instantly searchable and accessible from SharePoint, and eliminate the costs and inefficiencies associated with paper processing
Access the link below to register;
Tags: Capture, ecm, SharePoint
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So what does the future hold for Enterprise Content Management? For those following this industry, I am sure that you have noticed that the differences between the ECM vendors have narrowed. Each of the top vendors supply similar functionality, with their differentiation coming in the solutions they provide and the industries they target. From a feature, function perspective, the industry has commoditized. With the emergence of Microsoft SharePoint as an ECM solution, the cost to purchase and implement ECM has also has dropped tremendously making it difficult to maintain the revenue levels garnered by the traditional ECM vendors and System Integrators. So what is the next frontier for content management? I propose that the next evolution will be Enterprise Information Management (EIM). EIM is the convergence of structured and unstructured information to make complex decisions.
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Tags: Content Management, ecm, EIM, email, Enterprise Information Management, records, Records Management, SharePoint
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Many ECM projects fail not because the technology implementation was flawed or the business process did not provide the desired enhancements, but because the end users found ways around the system. ECM projects suffer from the ‘It was easier before’ syndrome. By this I am referring to fact that there may actually be more steps to accomplish the same functionality, as perceived by the end user. A good example of this is the simple function of creating a document. Before the ECM solution, the end user simply created the document in Word and stored it on their local drive or a shared drive. They were free to choose a file name that made the most sense to them. But with the ECM solution, they have to save the document to the ECM repository with a naming structure that has been predefined for search optimization and they have to enter attributes that describe the document. This can be viewed as a cumbersome process with very little benefits, especially if they rarely need to find documents that they have not authored.
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Tags: Compliance, Content Management, ecm, Organizational Change, SharePoint
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I was in a customer presentation the other day and was asked about the importance of a taxonomy to the successful implementation of an ECM solution. Why do you need a taxonomy and what value does it bring to the project? Taxonomy provides the structure to the ECM solution that enables the users to easily find the information that they need to make a business decision. There are two basic components to a good taxonomy, a well defined and intuitive folder structure and a set of content types and associated attributes. I usually break the taxonomy into these two components to best address two distinctly different audiences; the “experts” and the “novices”. The “experts” are the group that uses the system on a daily basis and thus will use the advance features to find information. The “novices” are the group that may only use the system once a month or once a year to find that one critical item they need to make a decision.
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Tags: Content Management, ecm, Records Management, SharePoint
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Almost all of my current discussions with clients find their way to SharePoint and ECM. Many times I am presenting to a group that included the SharePoint advocates on one side of the room and ECM advocates on the other. Depending who you are listening to in the industry will lead you to sit on one side of the table or the other. The industry analysts, i.e. Forrester or Gartner, will point out that SharePoint is not an ‘Enterprise’ Content Management solution as it lacks Records Management and Workflow functionality as well as its scalability limitations to meet an enterprise’s needs. On the other side of the table, Microsoft is whispering in the user’s ear that SharePoint is an ECM solution and provides all the functionality to meet their needs. So who is right. On the surface, SharePoint does provide a core set of functionality to meet the ECM requirements, but lacks some of the flexility and robust capabilities of the leading traditional ECM solutions. When you dig in deeper into the SharePoint capabilities you do find some holes that are better filled by the traditional ECM vendors. These include:
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Tags: Content Management, ecm, Records Management, SharePoint
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