Posts Tagged ‘ecm’
Green approach and reusability.
As the days go on, the general public seems to become more and more concerned with being “green.” Especially because in many cases being green means saving some money. And the best part is that creativity has been put to work, and many brilliant ideas about energy (and money) savings have emerged. I truly believe that tough times make us better people because it is by solving problems that we create great solutions. And one place where content management is doing its part is not only in saving on paper but on recycling words!! I’m talking about reusing content, approved content that is; which saves one of the most precious non-renewables elements on the planet, time.
How much is your time worth?
From my perspective, the Industrial Revolution has had one major cause or purpose: saving time. The beauty of online shopping is that you save the time of going to the store. But reusing content moves this concept to a brand new level. It is true that we had been using the “copy and paste” before the first typewriter was invented. But, wouldn’t it be nice if when you update the “original” file then the file to where you copy that section gets automatically updated too? Let’s say you have a contract, and you copy sections 2 and 3 into another contract you’ve been writing at the same time. Then you realize you made some misspellings. The bad news is that you need to fix the typos. The good news is that the second contract got automatically updated! The question is: Is there anything out there that would make auto-update possible?
XMetal and the true power of XML
Any software engineer knows that XML is one of the most powerful tools that we have available to us today. However, most users don’t realize that XML is being used in almost every application helping with communication protocol, database systems, configuration files, presentation, etc.
Until l started working with XMetal I was pretty sure I had seen XML doing everything it can do. XMetal brings the uses of XML to a brand new level.
XMetal allows you to reuse content, the popular copy-paste functionality, while keeping the use of physical space to a minimum. For the user “it works like magic”, allowing you to simply grab and drop existing content into a template using a user-friendly graphic interface. What amazes me the most about the product is not just how easily it integrates with Documentum, nor the possibility of creating content on the fly by linking existing files which allows for auto-update, but more importantly, the fact that after a couple of weeks of having this product installed, a full demonstration was being performed by a non technical person, and she was was actually enjoying it!
What content authoring and collaboration tools, similar to XMetal, allow you to save time, drive efficiencies, and reduce waste? How are you being “green” with your content management processes and systems?
Tags: CMS, Content Management, ecm, xmetal, xml
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by Erin Eschen on February 10th, 2010
 Chad Johnson This Thursday, Chad Johnson of Perficient and Nathan Rader, Regional Manager for Google Enterprise products, will meet in St. Louis, MO for a breakfast with IT professionals and business owners to discuss “Realizing Greater Return on Information with Google Search Appliance.” I spoke with Chad about how the GSA can benefit any organization and about his personal experiences with clients.
- Why are Google’s Enterprise Search solutions beneficial to the Enterprise? How have you seen organizations use it to cut costs, drive efficiencies, etc.? Google provides a one-box solution that is very easy to install and maintain. It can be up and running, indexing your content in about an hour, but inside the bright yellow box in the same proprietary relevancy algorithms that make Google.com so successful. And even better, the GSA provides the ability to tweak and tune relevancy and add special content in a way that cannot be done with Google.com alone. The GSA brings all of these features inside the corporate firewall and lets you index your data, your way.The cost savings become very apparent as the size of the implementation increases. Google has a very unique technology that allows you to combine multiple GSA’s into larger and larger networks with ease. To accomplish the same thing with other vendors requires more and more complexity. With Google, the complexity stays low, no matter how big the installation.
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Tags: commerce, ecm, EMC, filenet, google, ibm, lotus, opentext, Search, SharePoint, websphere
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I am attending the IBM Smart Governance Conference this week. This is my second Governance Council meeting and I am thrilled to see that Council has evolved to look at governance not only from a data perspective, but now understands that unstructured information is equally important to a good governance program.
The discussions this week have centered around the fact that decisions are based on both structured and unstructured information. The need to insure that this information is accurate is critical to making good decisions. A sound governance program will address the policies and procedures required to insure that the information maintains its integrity and authenticity so that the users of the information can be assured that the information is reliable and can be used to drive the business direction.
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Tags: ecm, Enterprise Information Management, Governance, Information Management, SharePoint
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by Erin Eschen on December 28th, 2009
 As a follow up to my post last week about the benefits of using the Google Search Appliance for enterprise content and our enhanced partnership with Google, I wanted to let everyone know about an event in January at which Perficient’s GSA “guru” Chad Johnson will be speaking. It’s in about two weeks. On January 14th, the Colorado Software and Internet Association will feature a breakfast meeting called “Realize Greater Return-on-Information with Google.”
Chad is Google Practice Manager and Technical Director here, and he’ll be speaking with Newell Falkinburg, Regional Manager for Google’s enterprise applications team.
The level of detail available at this meeting about GSA looks pretty strong — plus, they plan to cover ROI estimation. If you live in or around Denver and you’re just getting into picking out an enterprise search solution, you won’t want to miss this one. More details.
| When: |
January 14, 2010
7:30am – 9:30am |
| Where: |
Holland and Hart
555 17th Street
Suite 3200
Denver, Colorado 80202 |
Register Here
Realize Greater Return-on-Information with Google
In today’s business environment, time and information are arguably our two most precious resources. Yet most businesses squander both on a daily basis.
Do you know:
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How much time the average worker wastes just looking for the right information?
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How much time is spent by IT professionals storing, organizing, and locating information?
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How much time employees spend creating spread sheets and documents that will match the exact criteria of high-overhead information retrieval systems?
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The amount of information that cannot be found; especially when you need it right now?
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The amount of information that stays locked in employees’ heads or on their desktops because the time it takes to publish where colleagues can find the information and use it?
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And, most importantly, how much revenue is lost due to delays in time-to-market caused by all of the above?
The high costs to a company of not finding information, or of finding it too late, include faulty decisions, duplicated efforts, lost productivity, and missed opportunities. Their impact can cascade throughout an organization. The personal frustrations involved are also considerable – as anyone who has tried and failed to find a slide or a spreadsheet in time for a vital meeting can testify. The costs can be even higher in fields such as health care, the pharmaceutical industry, and life sciences, where up-to-date information and time-to-market are competitive essentials.
Yet, given the economy, organizations simply don’t want to spend an enormous amount of money deploying an enterprise search system. And outside of procuring the system itself, the real cost in many cases can be in integrating the system to the various content repositories and business applications.
During this program you will:
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Gain insight around the importance of search architecture to aid in quicker retrieval
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Hear how due diligence steps are involved in deploying enterprise search
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Learn about Google’s ‘ROI JumpStart’ program
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Hear about Perficient customers achieving a greater ROI on their information
To address these issues, Google has a two-fold solution. First, they’ve architected the Google Search Appliance in such a way that it is extremely easy to deploy, and brings Google’s internet search expertise to the enterprise. Second, they’ve brought in key partners to quickly onboard organizations and provide a ‘JumpStart’ to their deployment and achieving an ROI. One such partner is Perficient, a leading information technology consulting firm serving clients throughout the United States. As a key Google partner, Perficient uses their expertise in designing and delivering enterprise search solutions to help customers gain competitive advantage, improve productivity, and reduce information technology costs.
Speakers:
Newell Falkinburg, Regional Manager, Google Enterprise
Newell’s primary focus is helping strategic customers, in the Pacific Northwest and Desert Mountain Regions, to optimize there technology investments, through search and collaboration solutions. He has been an award winning member of the Enterprise Team for over 2 years. Previous to Google, Newell was a Strategic Account Manager at Microsoft and a Director of Business Development at Hewlett Packard. Originally an engineer, Newell has a degree in Physics and a Masters in Electrical Engineering, having worked as a software developer at Bell Laboratories.
Chad Johnson, Google Practice Manager, Perficient
Chad Johnson is Google Practice Manager and a Technical Director at Perficient. As part of Perficient’s Enterprise Content Management (ECM) practice, he has designed and implemented a wide range of solutions, including content capture, scanning, search, and workflow. In his seven years with Perficient, Chad has worked with numerous ECM software partners and has integrated these tools into complex business processes. His clients span an array of industries, including IT, oil & gas, food services, shipping, healthcare and education. Chad has a computer science degree from Rice University. He currently resides in Houston, TX with his wife and has become a dad twice over in last year.
Ticket Information
$15 Members; Premium Members receive two complementary tickets
$55 Non Members
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Tags: ecm, enterprise content management, enterprise search, google
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In my first post, I was asked about spam and how ECM can help with it. If you are not familiar with the term spam, it is any information which is delivered to you which you don’t really care to know. Today, email servers’ administrators/providers are doing a good job preventing spam from filling inboxes, compared to a few years ago; but regular mailboxes are still defenseless against spam attacks. Even worse, companies keep printing hundreds of postcards and coupons that in 90% of the case end up in a shredder or waste can. I believe that ECM can help with this problem.
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Tags: amazon, ecm, JIT, spam, WCM
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Sometimes it is good to state the obvious, because we tend to not see what is in front of our eyes. So here I would like to start by saying ECM (Enterprise Content Management) is not only about storing content, but also about being able to efficiently use the content. It is common knowledge that in order to use something you need to be able to find it. When talking about ECM, in a world where most content is digital, the first thing that comes to mind is full text indexing. Full text indexing works well in many cases, but after many years of using this technology I still see problems when applying this concept to engineering drawings, scanned receipts, pictures, and even some “fully OCR” pdfs. So what else is out there to help users find their documents?
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Tags: ecm, enterprise search, google, Search, taxonomy
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My uncle, a lawyer with many years of experience, always says “if it is not broken, don’t fix it.” But for him a computer is just a very expensive typewriter (FYI: he owns a 286 with a 2G HD). As an engineer, I love that my job lets me be on top of the latest technology, but some times upgrades are nightmares. So, I wonder whether we should embrace my uncle’s philosophy and stick to what we have, or we should all become beta-testers and help software companies develop their products. The answer is none of the above. In my line of business, there are projects involving upgrades on a regular basis. I will try to describe my approach to a “pain-free” upgrade.
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Tags: Documentum, ecm, EMC, update, upgrade
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by Erin Eschen on November 18th, 2009
Last month, we presented a webinar by Alan Weintraub, Principal, ECM Solution at Perficient. That presentation is now available for viewing online.
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Tags: business intelligence, Collaboration, ecm, EIM, email management, enterprise content management, enterprise search, ibm, Microsoft, oracle
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by Erin Eschen on November 17th, 2009
 Bringing Documentum and MOSS together is easy with the DCTM-MOSS connector. Learn more in this free white paper from Perficient. One of the most robust ECM solutions is EMC Documentum (DCTM), an object-oriented enterprise solution that allows secure and efficient digital content management.
Thanks to SharePoint’s easy-to-use philosophy and familiar Windows interface, it has become one of the most popular software products on the market and a great collaboration tool.
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Tags: Documentum, ecm, EMC, Microsoft, MOSS, SharePoint
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 Google Wave: The next frontier in ECM? I have been reading many articles around the web that attempt to predict the future. I guess it is just human nature trying to predict what is coming in order to be prepared. Just last week, one of my friends made a day trip to see a fortune teller (No ECM news there). I’m an engineer, and I believe that the only way to know where you are going, is by knowing where you are and where you want to go (wish list). I would give my take on ECM future by looking at how people are using the existing technology and their wish list according to my personal experience.
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Tags: Collaboration, ecm, email, google, records, Records Management, Retention, wave
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